Supply Chain Receiving Coordinator, Mon-Fri 7a-3:30p

OhioHealth•Pickerington, OH

1d•Onsite

About The Position

This position is responsible for the coordination, maintenance, and distribution of medical supplies, linen, and equipment. The role involves managing inventory and supply items in various high-volume hospital settings, including cardiac and arrhythmia labs, interventional vascular labs, surgery, and distribution stockrooms and warehouses. Key functions include coordinating the daily flow of supplies through the dock and hospital departments using multiple inventory tools, automated supply units, electronic handheld units, and an ERP system. The position requires resolving supply and distribution issues as necessary. The role emphasizes safety, quality, and efficiency in performing job duties within a High Reliability Organization (HRO) framework.

Requirements

High School Diploma or GED
6 months to 1 year of experience
Must be able to perform basic math functions and computer skills.
Must be able to understand the financial impacts as it relates to supply chain functions.
Must be able to work in a moderately paced, ever changing environment.
Must be able to communicate clearly and effectively, both verbally and written.
3 months or more of related experience and/or training; or equivalent combination of and experience.
Familiarity with spreadsheets, databases and word processor software and organization systems/ applications (Workday, Microsoft TEAMS, EPIC).

Nice To Haves

6 months or more of related experience.
Analytical and critical thinking skills
Strong Teamwork abilities
Ability to follow-through and follow-up
Flexibility
Ability to prioritize
Work under pressure
Communications skills

Responsibilities

Responsible for the availability of routine and/or specialty procedure supplies for assigned department and supply warehouse through a detailed process of inventory control.
Performs all inventory transactions (Example: Quick Issues, Put-away Plans, etc.) in a timely manner to ensure accurate product availability and quantities.
Runs daily reports to verify all orders are appropriately placed and submitted.
Responsible for reviewing and verifying presence of any recalled items using the appropriate database.
Responsible for removing any recalled product and escalating as appropriate through chain of command.
Appropriately receive all packages delivered to receiving area in a timely manner and based on department policy.
Daily operating task including breakdown/staging of inventory warehouse product occurs according to the designated schedules.
Validates correct product was received via pack slips, ensuring STAT orders are completed in accordance with the requester timeline and the communicated response.
Replenish designated location/units based on the delivery schedule and places order with required technology and predetermined inventory methodology.
Maintaining previously established supply par levels for each area by identifying needed items and placing order.
Maintaining any required or requested cart changes in assigned inventory area, identifying receipt of items.
Verifying stock through cycle counts and annual inventories required, expirations date checks, product rotation, returns outdated/obsolete, and recalled product for credit and performs all inventory transactions (Example: Quick Issues, Put-away Plans, etc.) in a timely manner.
Coordinates all emergent and planned inventory changes and replacements in a timely manner.
Responsible for reviewing and verifying back-orders, open purchase orders, presence of any recalled items using the appropriate database, and removing any recalled product and escalating as appropriate through chain of command.
Helps identify appropriate substitute product by working with clinical team affected by product unavailability, plans and executes on supply/product conversions.
Handles requests/product conversions for supplies communicated through verbal, phone, vocera, and/or email communication. This includes but is not limited to cart maintenance and communication to all stakeholders.
Assists in implementation, maintenance, and organization of cost-effective and efficient inventory systems, communicates escalations and issues related to supplies.
Appropriately receive all packages delivered to receiving area in a timely manner and following all handling instructions including but not limited to: Opening all packages to verify packing slip match, Ensuring proper delivery/handing for temperature-controlled product based on department policy, Validates correct product was received via pack slips/license plates.
Monitor, support, and/or cover all other appropriate department positions at the direction of department leadership receiving or other duties as assigned.
Responsible for maintaining a clean and safe work area and responsible for following cleaning schedule and direction per department leadership.
All other duties as assigned.