Supply Chain Operations Coordinator

Versant Health•Westampton Township, NJ

About The Position

Versant Health is a leading administrator of managed vision care, serving millions of members across the United States. Our purpose is to make healthy vision a reality for everyone by improving access to care and education in the communities we serve. We are looking for a Supply Chain Operations Coordinator responsible for working with Managers and Supervisors to prepare comprehensive project plans, maintain project documentation, resources, and timelines for projects. This includes coordinating various project tasks and administrative duties.

Requirements

Bachelor’s degree
Must be organized, detail-oriented, and able to coordinate multiple projects with shifting priorities
Must possess strong communication skills, writing, and follow-up skills
Must be able to work independently and as a part of a team
Strong proficiency in the entire Microsoft Office Suite
Comfort-level with collaboration tools for communication and document sharing
All Associates must comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) as it pertains to disclosures of protected health information (PHI) as described in the Notice of Privacy Practices and HIPAA Privacy Policies and Procedures.
As a component of job roles and responsibilities, Associates may have access to covered information, cardholder data or other confidential customer information which must be protected at all times.
As a result, Associates must explicitly adhere to all data security guidelines established within the Company’s Privacy & Security Training Program.

Nice To Haves

2 Years Experience

Responsibilities

Assist Managers in the administration/coordination of assigned projects
Maintain project-related documentation: agendas, meeting minutes, change requests and any project related slide decks / documentation
Coordinate / Actively participate in and contribute to project meetings
Review project plans and schedule with the Manager in order to ensure timely completion of all project deliverables
Ensure stakeholders and clients are apprised of project deadlines
Ensure all project team members and stakeholders are supported to meet established deadlines and milestones set by the Senior Vice President of Supply Chain
Establish standard processes across the program: Identifying, evaluating and prioritizing initiatives and resources; implementing through influence rather than direct line authority
Responsible for the coordinated management of multiple projects directed toward strategic business and other organizational objectives.
Utilize appropriate methodologies based on project needs, including standard templates and deliverable documents, dashboards, budgets and reporting
Maintain continuous alignment of project scope with strategic business objectives making recommendations to modify the program to enhance effectiveness toward the business result or strategic intent.
Assist associates, visitors, and incoming phone inquiries in a professional manner.
Maintain records/logs (i.e. front door access activity log or records of front door visitors)
Oversee locker list and locker key inventory; Assign available locker to new hires.
Maintain and file training logs for staff.
Create monthly associate anniversary and birthday lists; Display on bulletin boards and on monitors.
Maintain the EHS observation log and assist with ISO requirements.
Prepare statistical reports and various management reports to document performance.
Initiate purchases of operating and janitorial supplies
Monitor usage of, and place orders to replace, supplies (i.e. janitorial, coffee, first-aid, and office supplies to include fax and copier supplies), while working within budget restraints.
Support DC management with special event planning and coordinating, including ordering food/supplies and assisting with onsite events.
Practice and comply with all requirements of our Quality Management System (QMS), prescribed safety and hazardous materials handling procedures, and Federal/State laws regulating hazardous and non-hazardous waste disposal.
Assist in making travel arrangements.
Maintain meeting notes as needed.
Assist the Senior Vice President of Manufacturing and Supply Chain in preparing communication pieces as needed.
Prepare Distribution Center communications to the organization on a monthly basis
Perform additional duties as assigned.