Supply Chain Compliance & Planning Manager

ZEISS Group•Dublin, CA

2d•$101,200 - $126,500•Onsite

About The Position

ZEISS is a company with a long history, over 178 years, and is a pioneer in science, adapting to fast-paced environments with cutting-edge technologies. The company focuses on innovation and technology for a sustainable future and solutions for global change, with diverse portfolios in Industrial Quality & Research, Medical Technology, Consumer Markets, and Semiconductor Manufacturing Technology. ZEISS is a global company with over 42,000 employees worldwide, and over 4,000 in the US and Canada. This role is located in Dublin, CA. The Planning Manager will also serve as a Pharmaceutical Designated Representative (DR) to oversee regulatory licensing and ensure compliance with federal and state requirements, including California Board of Pharmacy and FDA regulations. This is an Individual Contributor role functioning as the subject matter expert for compliance related to purchasing, storage, handling, and distribution of prescription medical devices within licensed facilities for Carl Zeiss Meditec Inc. (CZMI). As a California State Board of Pharmacy–licensed DR, this individual will collaborate with Regulatory Affairs on wholesaler licensing, compliance programs, audits, risk management, and ensuring supply chain operations meet legal, ethical, and quality standards. On the planning side, the manager is responsible for assigned products throughout their lifecycle, ensuring availability through demand, supply, inventory, and purchasing management. The role also involves contributing to cross-functional planning, process improvements, implementing scalable solutions, and supporting long-term regional and global transformation projects.

Requirements

Minimum three (3) years of Pharmacy Technician experience.
Candidates in an equivalent role may qualify if able to meet all requirements to obtain a California Designated Representative License.
Minimum of 3 years of paid work experience, with at least one year of paid work experience in the past three years, related to the distribution or dispensing of dangerous drugs or dangerous devices in a licensed pharmacy, drug wholesaler, drug distributor, or drug manufacturer.
Minimum of 3 years of paid work experience in regulatory compliance, quality assurance, or a related role within the medical industry.
Pharmacy Technicians must successfully complete a training program compliant with California Business and Professions Code §4053 within 60 days of onboarding.
Meet all DR requirements and apply Pharma Wholesaler CA Licensing within 90 days onboarding.
Live Scan fingerprinting is required as part of the application and background check process.
Minimum five (5) years of Demand supply planning, or facility operations experience.

Nice To Haves

College coursework, or associate degrees in a relevant field such as Life Sciences, Engineering, Regulatory Affairs, Business Administration, Supply Chain Management, or a related Healthcare discipline.

Responsibilities

Ensure full compliance with state and federal regulations for wholesale distribution of prescription drugs and medical devices.
Serve as the primary regulatory liaison and oversee licensing, audits, documentation, and operational compliance activities.
Prepare the Logistics/Distribution Manager for certification as the 2nd DR.
Ensure facility compliance with all applicable state and federal laws, including the Drug Supply Chain Security Act (DSCSA).
Manage timely submission of initial, renewal, and modification license applications for the State of California and other states/territories.
Serve as the Designated Representative-in-Charge (DRIC), maintaining ongoing compliance with all state licensing requirements.
Act as the primary point of contact for regulatory agencies during audits, inspections, and compliance reviews.
Lead compliance preparation for pharmaceutical expansion initiatives.
Monitor regulatory changes and update internal policies, procedures, and training materials.
Oversee compliant handling, storage, and distribution of pharmaceuticals.
Develop, implement, and maintain comprehensive compliance policies and standard operating procedures (SOPs).
Ensure facility operations and personnel adhere to all regulatory and procedural requirements.
Serve as the company liaison during regulatory audits and state board of pharmacy inspections.
Prepare the organization for inspections and oversee corrective actions.
Identify compliance risks and implement strategies to mitigate them.
Build scalable compliance frameworks, workflows, and SOPs aligned with company growth and regulatory complexity.
Maintain accurate documentation and records for all drug transactions.
Prepare and deliver compliance reports to senior leaders and regulatory authorities.
Identify and recommend system enhancements to improve tracking of licenses, agreements, and inventory compliance.
Ensure finished product availability at the distribution center to achieve targeted customer service levels.
Develop accurate demand plans by leveraging historical data, statistical forecasting models, market trends, business strategies, and sales field insights.
Lead and manage the end-to-end demand forecasting process.
Monitor demand KPIs, conduct root cause analysis, and adjust forecasts to improve accuracy and service levels.
Prepare and facilitate regional demand consensus meetings with Sales and Marketing stakeholders.
Manage supply and inventory planning to optimize stock levels by balancing customer backorder risk, working capital constraints, and scrap exposure.
Maintain and manage inventory within the ERP system.
Monitor inventory health, including stock levels, shortages, excess, and obsolescence; execute corrective actions to reduce E&O.
Ensure supply–demand alignment to support product availability while minimizing waste.
Manage replenishment supply plans and communicate requirements to suppliers and manufacturing sites.
Create and manage purchase orders to ensure timely and cost-effective fulfillment.
Generate manual ASNs for inbound deliveries when required.
Lead resolution of delivery issues by coordinating with internal and external partners.
Track supplier and manufacturing site performance related to on-time delivery, quality, service levels, and pricing commitments.
Prepare and lead supply requirements meetings to establish realistic delivery commitments.
Set up planning master data in ERP systems for new products.
Measure and report key performance metrics such as forecast accuracy, inventory turns, and scrap risk.
Support product phase-in/phase-out projects to ensure smooth transitions.
Develop process documentation, including procedures and work instructions for new workflows.
Contribute to continuous improvement initiatives within the supply chain planning scope.