Supply Chain Clerk
About The Position
This position plays an important role in keeping vehicles serviced, supplied, and ready for customers. The work ensures that maintenance and repair teams have what they need, directly supporting vehicle availability and a positive customer experience. The role provides clerical and administrative support to vehicle maintenance, auto body damage, and fleet services operations. This includes managing inventory records, processing purchase and repair orders, handling invoices, and supporting accounts payable and receivable activities. Depending on location, responsibilities may include ordering automotive parts, tools, and shop supplies for a fleet of newer vehicles across multiple brands. Additional duties involve answering phones, communicating with internal teams and external vendors, and assisting with onboarding, training coordination, and general administrative support for on-site leadership. The role supports efficient repairs, reduced downtime, and reliable vehicles for customers by ensuring parts, supplies, and documentation are accurate and timely.
Requirements
- Valid Driver’s License
- Effective verbal and written communication skills
- Proficiency with Microsoft Office applications, including Excel and Word
- Willingness to occasionally work outdoors or near a mechanical shop with moderate noise levels
- Flexibility to work various shifts
- Minimum of 1 year of office or clerical experience
- Must be able to lift up to 50 pounds, continuously stand, bend, reach, walk, sit and kneel frequently, enter, exit and drive vehicles
- Basic computer skills, including typing and data entry
- Must be 18 years of age and legally authorized to work in the United States
- Regular, on-site presence required
Nice To Haves
- Interest in automotive services or fleet operations
- Knowledge of automotive parts, tools, or fleet operations
Responsibilities
- Provide clerical and administrative support to vehicle maintenance, auto body damage, and fleet services operations.
- Manage inventory records.
- Process purchase and repair orders.
- Handle invoices.
- Support accounts payable and receivable activities.
- Order automotive parts, tools, and shop supplies (depending on location).
- Answer phones.
- Communicate with internal teams and external vendors.
- Assist with onboarding and training coordination.
- Provide general administrative support for on-site leadership.
Benefits
- Bi-weekly hourly wage (New York and Puerto Rico: weekly wage)
- On-the-job training in our vehicle makes and models
- Paid time off
- Medical, dental and other insurance
- Flexible spending account opportunity to contribute up to $270 as a tax-free benefit for public transportation or parking expenses
- Retirement benefits (401k)
- Employee discounts, including discounted car rental and discounted prices on the purchase of Avis/Budget cars
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
