Supply Chain Associate - 1st shift

UIOWA • Iowa City, IA

7d • Onsite

About The Position

The Supply Chain Associate serves as a liaison between the Supply Chain Department and clinics and operating rooms throughout the hospital. The role uses Microsoft Excel, SPM, and Tableau to locate supplies and instruments, and communicates promptly with hospital staff about emergencies and requests. The position is performed fully on campus and is scheduled from 8:30 a.m. to 5:00 p.m., Monday through Friday.

The associate evaluates, procures, receives, stores, and delivers goods and services; maintains hospital inventory and related data; and supports contract, budget, vendor, and customer activities. The role also assists with inventory management throughout the hospital, including cycle counting, ordering, restocking, and receiving products. May provide functional or administrative supervision and training to employees and hospital end users.

The Material Services Division at University of Iowa Health Care provides patient-care supplies. Its goals include providing safe reusable and disposable products, supplying quality products at minimal expense and with maximum process efficiency, and centralizing material management functions while exceeding staff and patient expectations. Its areas include Processed Stores, Mail Services, Uniform Shop, and Linen Services.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Related supply-chain experience.
• Proficiency with Microsoft Excel.
• Prompt communication with hospital staff regarding emergencies and requests.
• Ability to move throughout the hospital and lift or move up to 25 pounds.
• Ability to frequently transport heavy case carts.
• Ability to move and position oneself to handle inventory, including high and low shelving.

Nice To Haves

• Valid driver's license and ability to meet UI Fleet Safety Standards.
• Experience with PeopleSoft, SPM, or Tableau.
• Ability to multitask effectively and keep multiple initiatives moving forward simultaneously.
• Knowledge of University policies, procedures, and regulations.
• Knowledge of supply-chain management in a hospital setting.

Responsibilities

• Evaluate, procure, receive, store, and deliver goods and services.
• Initiate requisitions to procure goods and services at the direction of others.
• Organize and maintain hospital inventory.
• Obtain and verify information about sourcing and acquisition options at the request of others.
• Review contracts for accurate pricing and apply terms and conditions.
• Receive, properly store, and distribute products.
• Address supply-chain inventory issues and suggest models for improvement.
• Maintain and secure inventory and report issues as needed.
• Implement a marketing strategy or plan.
• Assist with inventory management throughout the hospital, including cycle counting, ordering, restocking, and receiving products.
• Interact with vendors and suppliers to ensure goods and services are procured effectively and efficiently.
• Respond to internal and external customer questions about orders and shipments, reconcile discrepancies, and address customer concerns.
• Communicate supply-chain requests and issues with hospital staff and work toward resolution.
• Maintain inventory and equipment databases, inventory data, and scanning.
• Monitor the budget, assist with budget management within defined parameters, and advise management about budgetary needs or discrepancies.
• May provide functional or administrative supervision of staff and training to employees and hospital end users.
• Respond to emails and meeting requests appropriately and promptly.
• Locate supplies and instruments using Microsoft Excel, SPM, and Tableau.
• Communicate promptly with hospital staff regarding emergencies and requests.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level