Supplier Quality Coordinator

Zachry Group•Pasadena, TX

About The Position

The Supplier Quality Surveillance Coordinator (SQS Coordinator) manages source inspection strategies and coordinates and schedules source inspection activities. The role manages Notices of Inspection (NOIs), maintains supplier surveillance plans, and tracks inspection and testing activities at supplier and sub-supplier facilities. It ensures approved inspection and test plan (ITP) inspection points are incorporated into surveillance planning, monitors inspection progress, coordinates inspectors and stakeholders, maintains surveillance records, and publishes timely inspection results and status reports to support supplier quality oversight and project execution. The coordinator creates and processes documents needed to engage third-party inspection firms, including purchase orders and invoices. The role also coordinates reviews of quality process documents submitted by suppliers and subcontractors for approval, and recommends process improvements. It reports to the Senior Manager of Supplier Quality.

Requirements

High school diploma or equivalent.
1–3 years of industrial quality or purchasing experience.
Ability and openness to travel up to 15%.
Strong in-person and electronic communication skills.
Ability to manage multiple tasks concurrently.
Ability to coordinate effectively among suppliers, third-party agencies, and project teams.
Ability to organize and oversee supplier activities.
Ability to retrieve computerized information from databases for evaluations and reporting.
Ability to use a smartphone, tablet, and personal computer for email and standard Microsoft Office software, including Access, Excel, Outlook, and Word.
Ability to communicate in person, by telephone, or by email, using arm and hand steadiness, manual and finger dexterity, multi-limb coordination, oral expression, and comprehension.
Ability and willingness to work in a hands-on environment and safely lift, carry, and move objects.
Vision, corrected or uncorrected, that allows clear visibility from a distance of 20 inches or less.

Nice To Haves

Familiarity with industrial fabrication and manufacturing processes.
Technical familiarity with SAP, Oracle, SharePoint, Aconex, PowerPoint, and Teams.
Knowledge of source inspection, vendor surveillance, coordination, QA/QC activities, and NCR tracking.
Working knowledge of applicable industrial codes, such as ASME and API.

Responsibilities

Use shop inspection plans to schedule and coordinate inspections and evaluations at vendor and supplier facilities.
Review project plans, supplier locations, work scope, and duration to select and coordinate qualified source inspectors for assignments.
Review and approve source inspection reports for technical content, accuracy, and clarity before distributing them to the purchaser.
Maintain and distribute the group email folder.
Maintain the document archiving system for filing and retrieval of inspection reports and other documents.
Collect and distribute supplier documents required for customer turnover.
Create and maintain status reports.
Attend and participate in meetings as needed, including kickoff, pre-inspection, expediting, and project status meetings.
Identify opportunities to improve processes through tools, process changes, and communication advances.
Maintain effective working relationships with internal and external partners and stakeholders.
Carry out other duties specified by the Senior Manager of Supplier Quality and the reporting-line Quality Management.
Create and process documents, including purchase orders and invoices, for third-party inspection firms.
Coordinate reviews of suppliers’ and subcontractors’ quality process documents for approval.
Manage Notices of Inspection, maintain supplier surveillance plans and records, track inspection and testing activities, coordinate inspectors and stakeholders, and publish inspection results and status reports.