Supplier & Expense Operations Specialist

ASPCA • New York, NY

1d • $30 - $33 • Hybrid

About The Position

The Supplier & Expense Operations Specialist administers, governs, and maintains the organization’s supplier master data and supplier onboarding processes in Workday. The role serves as the functional lead for supplier maintenance, ensuring supplier records are accurate, complete, compliant, and support timely payments. It also supports the Senior Manager, Travel, Expense & Supplier Operations with administration of the Business Expense, Travel, and Corporate Card Programs, including policy compliance, employee support, account administration, and expense review. The position reports directly to the Senior Manager, Travel, Expense & Supplier Operations and has no direct reports.

This is a hybrid position requiring one day per week on-site at an ASPCA location. The expected hiring salary range is $30.21–$32.61 per hour.

The ASPCA Finance Department provides financial services supporting program operations and the organization’s work for animals. Its team describes a collaborative environment that encourages innovative thinking, continuous learning, and participation in program activities.

Requirements

• Minimum of 2 years of relevant work experience with supplier management and expense management experience required.
• Strong mathematical and computational skills.
• Knowledge of software applications, including Word.
• Proficiency in Microsoft Excel.
• Effective oral and written communication skills, including the ability to express thoughts clearly and exchange information.
• Ability to establish and maintain effective working relationships.
• Detail-oriented, meticulous, thorough, and careful working style.
• Ability to work in a fast-paced environment.
• Ability to handle highly sensitive information and maintain strict confidentiality.
• Ability to provide kind and courteous customer service.
• Ability to exemplify ASPCA core values and behavioral competencies.
• English language proficiency required.
• Understanding the importance of proper documentation.

Nice To Haves

• Associate or bachelor’s degree in accounting, or equivalent work experience.
• Two years of Accounts Payable (AP) experience strongly preferred.
• Experience supporting or administering corporate card programs.
• Experience with Workday.
• Knowledge of vendor banking validation and supplier risk controls.
• Understanding of fraud prevention measures.

Responsibilities

• Serve as the functional lead for supplier setup, maintenance, and governance activities.
• Coordinate onboarding of new suppliers and maintenance of existing supplier records.
• Verify the accuracy, completeness, and integrity of supplier data entered into Workday.
• Coordinate supplier setup and maintenance with employees who have the appropriate Workday security roles to enter and approve supplier records.
• Ensure compliance with internal controls, approval requirements, and segregation of duties.
• Investigate and resolve supplier master data issues that affect supplier payments.
• Develop and maintain supplier maintenance procedures and documentation.
• Partner with Accounts Payable, Procurement, Treasury, and business stakeholders on supplier-related inquiries and issues.
• Support audits and compliance reviews by providing documentation and evidence related to supplier maintenance.
• Identify and implement process improvements to strengthen data quality, controls, and operational efficiency.
• Maintain accurate supplier records to support timely and accurate supplier disbursements.
• Assist with administration of the Business Expense, Travel, and Corporate Card Programs.
• Serve as a secondary resource for employee inquiries regarding travel, expense reporting, and corporate card policies and procedures.
• Assist with maintaining employee travel profiles and corporate card account information.
• Respond to employee inquiries and help resolve travel, expense report, and corporate card account issues.
• Support review of employee expense reports submitted through Workday for policy compliance and proper documentation.
• Identify potential policy violations or control concerns and escalate findings to the Senior Manager, Travel, Expense & Supplier Operations.
• Assist with corporate card account maintenance, including new card requests, changes, cancellations, and reporting.
• Support communications, training, and policy awareness initiatives for cardholders and travelers.
• Assist in managing relationships with travel and corporate card providers and support vendor issue resolution.
• Support audits, reporting, and compliance activities related to travel, expense, and corporate card programs.
• Provide technical support for VISA online account registration, account lockouts, and password or security-question resets.
• Participate in system upgrades, testing, and implementation initiatives.
• Support process improvement efforts to enhance efficiency and accuracy.
• Perform additional duties and projects as assigned by the manager.

Benefits

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.
• Flexible time off, including vacation time, paid personal time, sick time, bereavement time, paid parental leave, and 10 company-paid holidays.
• 401(k) plan with dollar-for-dollar employer matching up to 4%, plus an additional 4% employer contribution each year.
• Professional development opportunities, including classes, on-the-job training, coaching, mentorship, internal mobility, and opportunities to support work in the field.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree