Supplier Document Control Specialist - Knoxville, TN

Military Spouse Corporate Career Network • Knoxville, TN

8d • Hybrid

About The Position

Performs Supplier document processing for data entry of supply chain document information with a focus on supplier documents into an electronic document management system (Aconex). Interfaces with suppliers in the support of their use of Aconex. Adjust priorities according to direction. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures; works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel’s “Zero Accident” philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards. This position will report to the Project Administrator. This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership. Work Schedule: Schedule B (9/80 schedule); telework will be in accordance with Bechtel's Telework Policy. The preferred in-office days are Tuesday through Thursday.

Requirements

• Requires a bachelors degree or equivalent, or, in lieu of formal degree, a minimum of 1 year of related document control and/or records management experience.
• Must possess the right to work and remain in the United States without visa sponsorship.
• Good working knowledge of computer applications
• Ability to type accurately and format properly
• Attention to detail is critical
• Ability to follow written direction
• Good organizational skills
• Willing to perform repetitive data entry
• Demonstrated abilities in utilizing EDMS to perform data entry
• Good oral and written communication skills
• Effective interpersonal skills (ability to relate at all levels of the organization) with a positive, customer service-oriented attitude
• Ability to work remote effectively in accordance with remote work requirements
• Knowledge of electronic file transfer
• Proficient in extracting reports and performing queries
• Must be willing to learn new processes, procedures, and software
• Basic to intermediate knowledge of Microsoft Outlook, Word and Excel

Nice To Haves

• Previous document control experience on an Engineering, Supply Chain or Construction Project preferred

Responsibilities

• Process supply chain documents, maintaining data integrity through a variety of procedural steps in accordance with well-defined procedures and guidelines
• Must be able to create and present Aconex supplier training material for the supplier document control portion to Suppliers, Supply Chain and Engineering personnel, remotely and/or in-person
• Maintain and update the Supplier Submittal Register (SSR) form along with supporting workflows
• Adjust priorities according to direction
• Perform data entry into an electronic document management system (EDMS)
• Perform a variety of records management clerical duties of either a general or specialized nature
• Produce reports using standard office automation tools such as MS Excel and Word
• Assign document numbers and enter related pertinent information into the EDMS as required
• Maintain the filing system and record copies of project documents as directed by supervisor
• Interface on a routine basis with a variety of project personnel providing support/responding to questions
• Perform other administrative activities/assignments as directed by supervisor
• Operate standard office equipment, including automation tools
• Perform data entry to produce and maintain logs, transmittals, and track documentation as required
• Maintain proper document configuration management in support of engineering, procurement and construction
• Provide general and technical support to project personnel in the use of Aconex and other software used by Document Control
• Routine perform self-check of daily work
• Adhering to all charging practices
• Ability to work overtime and/or hours outside of the normal work periods
• Other tasks as assigned by supervisor/manager

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level