Supplier Diversity and Inclusion Compliance Administrative Assistant (13299, Grade 14)

The Maryland-National Capital Park & Planning Commission•Riverdale, MD

2d•Hybrid

About The Position

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is seeking a highly motivated, customer service-oriented team player to serve as an Administrative Assistant II within the Department of Human Resources and Management (DHRM), supporting the Office of Supplier Diversity and Inclusion. Under the direction of the Supplier Diversity and Inclusion Chief, the successful candidate will provide administrative, operational, and customer service support to ensure the efficient day-to-day functioning of the office and its supplier diversity programs. This position serves as a key point of contact for internal staff, vendors, contractors, and external stakeholders by providing administrative support, coordinating communications, scheduling meetings and events, maintaining records, and assisting with program-related activities. The Administrative Assistant II plays an important role in supporting initiatives related to the Commission’s Small Local Business Enterprise Program (SLBEP), Minority Business Enterprise (MBE) Program, and other supplier diversity efforts. The successful candidate will contribute to process improvements, assist with special projects, and support office initiatives that strengthen supplier diversity and inclusion efforts across the Commission. Through strong organization, communication, and customer service, this role helps advance the Commission’s commitment to equitable economic opportunities for small, local, and minority-owned businesses.

Requirements

Ability to establish and maintain effective working relationships with diverse internal and external stakeholders
Excellent organizational and time-management skills with strong attention to detail and accuracy
Experience using databases, record management systems
Strong proficiency in Microsoft Office applications
Ability to handle confidential and sensitive information with discretion and professionalism
Experience providing administrative and logistical support for meetings, events, and training activities
High school diploma or a Certificate of General Educational Development (GED)
Two (2) years of progressively responsible experience in administrative support and clerical work or customer service that typically involves performance of a range of general office support functions
An equivalent combination of education and experience may be substituted, which together total 2 years

Responsibilities

Preparing correspondence, reports, presentations, and meeting materials
Maintaining electronic and physical filing systems
Managing calendars and scheduling appointments
Coordinating outreach events and training sessions
Processing invoices, purchase requests, and other administrative documentation
Supporting data entry and report generation
Assisting with vendor inquiries
Tracking program documentation
Maintaining databases and records
Supporting stakeholder communications
Ensuring timely follow-up on assignments and requests
Working closely with Procurement, Project Managers, Contract Administrators, vendors, and community partners to help support program operations and enhance service delivery
Contributing to process improvements
Assisting with special projects
Supporting office initiatives that strengthen supplier diversity and inclusion efforts across the Commission