Supplier Approval and Onboarding Specialist (Quality)
About The Position
The Supplier Approval and Onboarding Specialist supports GloryBee’s internal supplier quality management program and applies a risk-based approach to supplier compliance with company programs and regulatory standards. The role provides departmental support and serves as a liaison between Quality Assurance, Purchasing, and Sales. This is an onsite position at 1680 Irving Road, Eugene, Oregon, Monday through Friday. The Specialist reviews supplier documentation and processes approval workflows for new and existing suppliers. The role assesses supplier and ingredient risks, reviews hazard analyses and food safety plans, works with suppliers and Purchasing to mitigate risks, maintains supplier records, and evaluates new suppliers for existing products. The position also supports customer inquiries and questionnaires, administers customer documentation portals, revises product specifications and ERP records, drafts quality statements, creates Certificates of Analysis as needed, and backs up new-hire Quality Assurance training.
Requirements
- Degree in Food or Nutritional Science, Microbiology, or Chemistry; professional experience may be considered in lieu of a degree.
- Three years of experience in a QA role.
- Intermediate proficiency in Word, Excel, Outlook, and SharePoint, including page formatting, template creation, basic graphs, and email.
- PCQI and HACCP training, or ability to complete training within six months of hire.
- Excellent knowledge of supplier preventive controls related to the Food Safety Modernization Act (FSMA).
- Ability to navigate internal, customer, and supplier portals for document administration.
- Ability to collaborate successfully with cross-functional teams.
- Strong problem-solving and research skills.
- Detailed and accurate work habits.
- Strong written and verbal communication skills.
- Ability to manage short- and long-term projects and prioritize workflow while remaining flexible.
Nice To Haves
- Prior food industry experience.
- Knowledge of allergens and the natural foods and organic industry.
- Prior MRP or ERP system knowledge; X3 is highly desired.
Responsibilities
- Review supplier documentation to support new supplier approvals.
- Process new and existing supplier approval workflows and update and maintain vendor master data.
- Assess supplier and ingredient risk through supplier reviews, risk-based hazard analyses, and food safety plan reviews; work with suppliers and Purchasing to mitigate risks.
- Maintain current supplier documentation and review suppliers according to the internal review schedule.
- Evaluate new suppliers for existing products by comparing specifications and other relevant documents.
- Resolve customer inquiries concerning product information, supply chain questions, and customer questionnaires.
- Maintain customer documentation portals, including Tracegains, Repositrak, and SafeFood 365°.
- Revise internal product specifications as needed and update the ERP system accordingly.
- Draft statements to meet customer and regulatory requirements for QA Management review.
- Create Certificates of Analysis as needed.
- Provide backup for new-hire Quality Assurance training.
Benefits
- Medical, dental, and vision benefits.
- Healthy living reimbursements.
- Generous 401(k) match.
- Competitive paid time off.
- Liberal holiday schedule.
- Rewards and recognition for superior performance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
