Supplier Approval and Onboarding Specialist (Quality)
About The Position
The Supplier Approval and Onboarding Specialist supports GloryBee’s internal supplier quality management program, applying a risk-based approach to supplier compliance with company programs and regulatory standards. The role provides departmental support and serves as a liaison among Quality Assurance, Purchasing, and Sales. This is an onsite position at 1680 Irving Road, Eugene, Oregon, Monday through Friday. The specialist reviews and maintains supplier documentation, processes supplier approval workflows, updates vendor master data, and assesses supplier and ingredient risks through hazard analysis and food safety plan reviews. The role also evaluates supplier documentation for existing products, responds to customer inquiries, maintains customer documentation portals, updates product specifications and ERP records, drafts statements for customer and regulatory requirements, creates Certificates of Analysis as needed, and serves as backup for new-hire Quality Assurance training.
Requirements
- A degree in Food or Nutritional Science, Microbiology, or Chemistry; professional experience may be considered in lieu of a degree.
- Three years of experience in a QA role; prior food industry experience is preferred.
- Intermediate proficiency with Word, Excel, Outlook, and SharePoint, including page formatting, template creation, basic graphs, and emailing.
- PCQI and HACCP training, or ability to complete training within six months of hire.
- Excellent knowledge of Supplier Preventive Controls related to the Food Safety Modernization Act (FSMA).
- Ability to navigate internal, customer, and supplier portals for document administration.
- Ability to collaborate successfully with cross-functional teams.
- Strong problem-solving and research skills.
- Attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage short- and long-term projects and prioritize workflow while remaining flexible.
Nice To Haves
- Prior food industry experience.
- Knowledge of allergens, natural foods, and the organic industry.
- Prior MRP or ERP system knowledge; X3 is highly desired.
Responsibilities
- Conduct desk audits of supplier documentation to support new supplier approvals.
- Process new and existing supplier approval workflows and update and maintain vendor master data.
- Assess supplier and ingredient risk through supplier reviews, risk-based hazard analyses, and food safety plan reviews; work with suppliers and Purchasing to mitigate risks.
- Maintain current supplier documents and review suppliers according to the internal review schedule.
- Evaluate new suppliers for existing products by comparing specifications and other relevant documents.
- Resolve customer inquiries regarding product information, supply chain questions, and customer questionnaires.
- Maintain customer documentation portals, including Tracegains, Repositrak, and SafeFood 365°.
- Revise internal product specifications as needed and update the ERP system accordingly.
- Draft statements to meet customer and regulatory requirements for QA Management review.
- Create Certificates of Analysis as needed.
- Provide backup for new-hire Quality Assurance training.
Benefits
- Medical, dental, and vision benefits.
- Healthy living reimbursements.
- Generous 401(k) match.
- Competitive paid time off.
- Liberal holiday schedule.
- Rewards and recognition for superior performance.
- Collaborative environment fostering teamwork and accountability.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
