Supplemental Arts Operations Coordinator

University of Mount Union•Alliance, OH

5d•Hybrid

About The Position

The part-time Arts Operations Coordinator provides comprehensive operational, administrative, and programmatic support for the Visual and Performing Arts programs at the University of Mount Union. This position coordinates the day-to-day operations of academic instruction, performances, rehearsals, and public events, and supports faculty, students, and audiences through effective planning, communication, and logistics management. Serving as a central point of coordination, the Arts Operations Coordinator works closely with faculty, students, the Facilities and Gallery Manager, Physical Plant, Information Technology, Enrollment Services, and other campus partners to ensure that Visual and Performing Arts operations run smoothly and align with institutional policies and artistic standards. This role requires independent judgment, strong organizational skills, and the ability to manage multiple priorities in a dynamic performing and visual arts environment.

Requirements

High School diploma or equivalent with at least two years of relevant experience in administrative support, office operations, event coordination, program support, or a related area.
Demonstrated experience coordinating schedules, maintaining records and databases, and supporting events or programs.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, and the ability to learn institutional databases and other technology systems.
Strong written, verbal, and interpersonal communication skills.
Ability to work independently, exercise sound judgment, maintain confidentiality, and collaborate effectively with faculty, students, staff, and external constituents.
Ability and willingness to work occasional evenings and weekends in support of performances, auditions, exhibitions, and other special events.

Nice To Haves

Experience working in music, theatre, and/or arts administration.
Familiarity with performance production processes, audience services, or front-of-house operations.
Experience coordinating events, performances, or productions involving multiple stakeholders.
Knowledge of facilities coordination, AV/productions technology, or arts-related compliance requirements.
Additional technology experience including video editing, video and audio recording and digital archival and management.

Responsibilities

Coordinate logistical planning for concerts, recitals, theatre productions, auditions, gallery openings and public events.
Assist with audience services coordination, including front-of-house logistics and event staffing needs.
Coordinate technology needs in cooperation with the Facilities Manager for events, including audiovisual support, sound recording and reinforcement, and lighting coordination, working with faculty and campus partners.
Maintain documentation related to public events, including performance licensing, exhibition approvals, and space use policies.
Maintain departmental performance calendars, rehearsal schedules, and instructional space usage across arts programs.
Serve as departmental liaison to Physical Plant for maintenance requests, including classrooms, rehearsal spaces, performance venues, and piano moving.
Maintain accurate student records, files, and databases related to enrollment, scholarships, advising, and participation requirements.
Create and maintain shared documentation for Visual and Performing Art Scholarship recipients, including scholarship requirements and assigned academic advisors, and communicate this information to faculty and advisors.
Coordinate room, studio, and space assignments for private music lesson faculty and instructional use.
Work with faculty to prepare, distribute, track, and collect signed VPA scholarship contracts.
Coordinate prospective student scholarship audition schedules in collaboration with faculty availability and departmental calendars.
Monitor outstanding or unsigned scholarship contracts and follow up with faculty and students as needed.