Supervisory Contract Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Los Angeles, CA

About The Position

The Supervisory Contract Specialist joins a team providing administrative support services, including contracting, purchasing, space management, security, internal controls, mail, records, reproduction services, forms management, and communication services. The role supervises staff and exercises delegated procurement authority to acquire supplies and services for the office. It requires a current Federal Acquisition Certification in Contracting (FAC-C), or equivalent, and maintaining certification through continuous training. Responsibilities increase in complexity as training and experience progress. The position oversees acquisition activities from pre-award through post-award, applying the Federal Acquisition Regulation (FAR), Justice Acquisition Regulations (JAR), and Department of Justice and EOUSA policies and procedures. It involves using a range of contract types and procurement methods, analyzing prices and proposals, preparing solicitation and award documents, negotiating and awarding contracts within delegated authority, and administering contracts after award. The role also manages staff performance and development, communicates organizational goals and work expectations, advises subordinates, recommends personnel actions, plans training, assesses workforce needs, and implements Equal Employment Opportunity policies. The position is subject to federal citizenship, background investigation, and probationary requirements.

Requirements

U.S. Citizen or National.
Register for Selective Service if applicable.
Possess a current Federal Acquisition Certification in Contracting (FAC-C), or equivalent certification, and maintain it through continuous training requirements.
Meet the contracting basic requirements through one of the specified pathways: mandatory agency training for progression to GS-13 or higher and at least four years of contracting or related experience, including one year of specialized experience at the next lower level; or a four-year bachelor's degree with at least 24 semester hours in specified business-related fields; applicable GS-1102 exceptions or agency waivers may apply.
Meet GS-13 specialized experience requirements: at least one full year equivalent to GS-12 in Federal service, performing, developing, and managing pre-award and post-award functions, including price/cost analysis, negotiation, and procurement actions for services, materials, and equipment.
Have experience developing and preparing Statements of Work, typically involving specialized equipment and professional or technical services.
Have experience reviewing and analyzing procurement requests for off-the-shelf items manufactured to order, specialized services, construction, IT, equipment, and services.
Have experience preparing solicitation documents and incorporating specific provisions.
Have experience negotiating with potential contractors and awarding contracts within delegated contracting officer authority.
Submit proof of current FAC-C or equivalent certification.
Meet applicable time-in-grade requirements within 30 days after the announcement closing date, and meet all qualification and eligibility requirements within 30 days after the closing date and before placement.
Complete satisfactory pre-employment adjudication, including fingerprint, credit, tax, and drug checks; continued employment is subject to favorable background investigation adjudication.
Complete a one-year probationary period if required, including a one-year supervisory or managerial probationary period unless previously satisfied.
Provide accredited education documentation; foreign education must be shown to be comparable to U.S. accredited education, with required documentation in English or accompanied by an English translation.

Responsibilities

Communicate organizational goals, objectives, procedures, methodology, program issues, deadlines, and work expectations to subordinates.
Provide advice, counseling, and instructions to subordinates on work and administrative matters.
Approve leave and recommend approval or disapproval of within-grade increases, overtime, compensatory time, and employee travel.
Identify professional development and training needs, authorize individual training plans, and recommend and approve formal training as applicable.
Identify organizational acquisition needs and recommend position classification changes; assess workforce management requirements and coordinate remedial actions with the Administrative Officer.
Interview candidates and recommend appointments, promotions, or reassignments.
Conduct semi-annual performance reviews and recommend improvements using qualitative and quantitative assessment tools.
Plan and develop policies, standard operating procedures, objectives, and approaches for operations and ad-hoc projects.
Implement and communicate support for Equal Employment Opportunity policies and ensure equality in employment-related decisions and actions.
Exercise FAC-C Level certification and delegated procurement authority to acquire supplies and services for the office.
Apply FAR, JAR, and Department of Justice and EOUSA contracting policies and procedures.
Use a range of contractual vehicles and conduct price analysis to assess the reasonableness of contractor proposals and bids.
Direct or review requisitions and determine appropriate procurement methods, contract types, competition, solicitation methods, quote responsiveness, vendor responsibility, and price reasonableness.
Direct or conduct purchases and acquisitions in accordance with applicable policies, procedures, and processes.
Prepare or direct the preparation of statements of work, statements of objectives, and other pre-solicitation documents.
Evaluate or direct the evaluation of proposals, unsolicited proposals, and other bid documents with subject-matter experts.
Prepare solicitation and award documentation and perform detailed analysis of bids and proposals.
Conduct or direct post-award meetings and discussions; address changes, contractor compliance, delivery delays, and minor non-conformance, including termination where appropriate.
Draft or direct the drafting of final contract documents, including specifications, shipping and inspection instructions, and contract clauses.
Monitor and assist individuals with delegated purchase-card authority.
Stay informed about available goods and services through mandatory sources, catalogs, and contacts with vendors and other federal buyers.