Supervisor - Plant Operations

Conifer Health Solutions•West Palm Beach, FL

About The Position

The Supervisor - Plant Operations supports Facilities staff and assists the Director with administrative, clerical, and operational coordination. Duties include maintaining the calendar, screening calls, taking messages, preparing and proofreading documents, filing and photocopying, and producing financial reports, organizational charts, and correspondence related to Plant Operations services. The role also assists with applicant interviews and disciplinary actions, coordinates the Facilities and Construction office’s day-to-day activities and long-term projects, and maintains departmental operational documentation.

Requirements

High school diploma, GED, or vocational/technical certificate.
2–3 years of experience.

Responsibilities

Complete assignments accurately and by the due date, ensuring final copies are error-free and properly formatted.
Prepare letters, memorandums, meeting minutes, and financial reports.
Assemble evaluation reports, PI reports, rounding reports, and other reports.
Record department meeting minutes and inform absent members about what occurred.
Oversee office performance and help ensure the department runs efficiently.
Track departmental attendance and assist with progressive disciplinary actions.
Assist with data elements for licensing and renewals.
Verify monthly MOR financial report expenses against ledger book information.
Verify purchase requisitions for accuracy and completeness of cost center and expense sections.
Submit purchase requisitions through the routing process and track them until the vendor and Facilities Department receive the purchase order.
Coordinate delivery of specialty items.
Track invoice payment submissions from receipt through payment.
Maintain the calendar, screen calls, take messages, and perform routine clerical and administrative duties.
Assist with interviewing potential applicants and administering disciplinary actions when appropriate.
Coordinate the Facilities and Construction office’s day-to-day activities and multiple long-term projects.
Maintain operational documentation for the Facilities Department.