Supervisor, GME Program Management

Virtua Health

3d•$63,179 - $98,171•Hybrid

About The Position

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Requirements

3+years of experience working in graduate medical education.
Exceptional organizational, professional and interpersonal skills.
Computer proficiency, including skills in MS Office, online data analyst and management.
Must be a self-starter exhibiting a high degree of Professionalism and the ability to work independently.
Excellent written and verbal communication skills.
Dedication to maintaining confidentiality and professionalism.

Nice To Haves

master’s degree preferred

Responsibilities

Organize, coordinate, and track annual resident recruitment activities including participating in and managing the Electronic Residency Application system and The National Residency /Fellow Match Program as well as the interview process for candidates.
Develop, and assist with facilitating annual orientation for program residents.
Design, administer and maintain residency web-based management systems, databases and residency website.
Maintain, enforce and adhere to the program specific policies, accreditation standards, hospital practices and Board requirements for residency specific education.
Perform timely and accurate collection, formatting, transmission of all residency reporting and data collection systems.
Review and monitor resident/rotation/faculty evaluations.
Maintain current residency memberships.
Coordinate and proctor residency in-training examination.
Assist with resident and faculty schedules.
Assist residents with concerns and issues. Ability to provide resources or assistance immediately.
Provide back up support to all programs when a coordinator is unavailable or unable to fulfill their duties.
Assist with other responsibilities as assigned.
Maintain and obtain clarifying information, when necessary, on program reports and regulatory/accreditation requirements.
Monitor, document, track, and report all financial transactions related to the program(s) and trainees, coordinating with the GME Office to ensure fiscally sound stewardship.
Oversees the onboarding and orientation of trainees in collaboration with the GME Office to ensure all residents begin on their contractual start date.
Maintains accurate and organized records of resident credentialing and compliance within approved systems.
Reviews feedback from residents and faculty to evaluate the effectiveness of onboarding and orientation processes.
Coordinates clear and consistent communication with incoming residents to support a smooth transition into the program.
Support the VP of Academic Affairs, DIO, Director Academic Affairs, Manager and Institutional Coordinators in all functions of that role.
Facilitate the recruitment of program coordinators or other support staff.
Oversee and assist in licensure or certification issues.
Oversee the provision of accurate, timely trainee information and documentation required for promotion, termination and verification of trainees.
Perform various administrative functions related to the GME.
Act as a mentor to GME Residency Coordinators.
Serves as an active member of the Graduate Medical Education Committee (GMEC) and assumes leadership responsibilities for designated committees or subcommittees.
Collaborates with committee members and institutional stakeholders to develop, implement, and evaluate initiatives that strengthen GME operations, enhance program quality, and support continuous institutional growth.
Engages in professional development to expand knowledge of GME operations, accreditation standards, and leadership practices.
Pursues opportunities to elevate program visibility and institutional reputation through professional involvement and by identifying potential grant and funding opportunities that support GME growth.