Supervisor - Fixed Assets

Les Schwab•Bend, OR

14h•Onsite

About The Position

The Fixed Assets Supervisor plays a pivotal role in overseeing the daily operations of the Fixed Assets department, ensuring the accuracy and timeliness of financial reporting. This includes managing functions such as maintaining and updating the fixed asset register, ensuring accurate asset classification, tracking and monitoring CIP projects, and account reconciliations. The supervisor is responsible for preparing financial statements, coordinating audits, and ensuring timely capitalization and depreciation of assets in accordance with Generally Accepted Accounting Principles (GAAP). In addition to technical responsibilities, the Fixed Assets Supervisor leads and mentors a team of accounting professionals, fostering a culture of continuous improvement and accountability. They develop and implement accounting policies and procedures, assist in budgeting and forecasting, and collaborate with other departments to support organizational objectives. Strong analytical skills, attention to detail, and proficiency in accounting software are essential for success in this role. Preferably, candidates for this position possess a bachelor's degree in accounting or finance, along with several years of relevant experience, including supervisory responsibilities. Professional certifications such as Certified Public Accountant (CPA) or Certified Management Accountant (CMA) are often preferred. The role demands excellent communication skills, the ability to manage multiple priorities, and a commitment to upholding the highest standards of financial integrity.

Requirements

Bachelor Degree in Accounting, Finance or related field, and 3+ years of accounting experience, including financial close, reconciliations, analysis and reporting
1-2 years in a supervisory or lead role
Strong analytical and critical thinking skills to interpret financial data and variances
Strong proficiency in ERP systems (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics)
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query, etc.)
Familiarity with financial reporting and asset management tools
Ability to work independently with limited supervision
High attention to detail and strong numerical accuracy
Strong analytical, problem-solving, and organizational skills
Ability to interpret financial reports and identify discrepancies
Experience with project development and technical writing
Data extraction abilities using tools like Monarch and Showcase Query
Expert knowledge in building and documenting, and resolving discrepancies between GL and subledgers
Ability to identify procedural and internal control weaknesses and provide suggestions and guidance for improvement.
Experience in preparing financial statements and documentation for internal and external audits
Ability to support system testing, UAT, and data validation during software implementations and upgrades.
Deep knowledge of U.S. GAAP and internal controls
Knowledge of data analytics tools (e.g., Tableau, Power BI)
Ability to prepare complex reconciliations, journal entries, and manage accruals
Deep understanding of intercompany accounting
Ability to communicate information clearly and professionally (both verbally and in writing)
Ability to draft, proofread, and send written communications effectively
Ability and willingness to carefully listen to others by asking appropriate questions, avoiding interruptions
Leadership to collaborate internally, cross-functionally, and across management levels in formal and informal settings.
Create an environment that is stakeholder-focused; encourage team collaboration to anticipate and understand stakeholders' needs, empower staff to identify suitable solutions; ensure staff is consistently delivering on those expectations.
Willingness to work in an ever-changing environment with the ability to positively adapt to organizational, process, and technology changes.
Remaining flexible and effective in response to changing priorities, technologies, regulations, and team needs.
Possess the ability to concentrate on several areas of work simultaneously.
Ability to establish, maintain, and encourage high-trust working relationships with business users and team members; must work effectively independently, as a member of a team, and as a team leader.
Cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities.
An Accounting Supervisor applies analytical skills by examining complex financial data to identify trends, variances, and irregularities that impact business performance.
Perform in-depth account reconciliations and investigate discrepancies between actual and expected results, applying root cause analysis to resolve issues.
Through critical evaluation of financial statements and journal entries, they ensure compliance with GAAP and internal controls.
Analyze the financial implications of new transactions, accounting standards, and business initiatives, providing recommendations that support decision-making.
Use data interpretation to enhance forecasting, budgeting, and operational reporting, helping cross-functional teams understand financial outcomes and optimize performance.
Take ownership of complex accounting tasks and continuously seeking ways to enhance accuracy, efficiency, and compliance.
Anticipate potential issues in reconciliations, reporting, or system processes and act quickly to resolve them without waiting for direction.
Propose improvements to month-end close procedures, leading updates in response to new accounting standards, or identifying automation opportunities in ERP systems.
Mentor junior staff, lead process improvement initiatives, and support system implementations that align finance operations with strategic goals.
Demonstrate leadership by setting a high standard for accuracy, compliance, and timeliness in financial reporting.
Serve as a subject matter expert on complex accounting topics and often lead the resolution of technical issues, helping others understand and apply accounting principles correctly.
Support the growth of junior staff and foster a collaborative, high-performing team culture.
Lead cross-functional projects—such as ERP implementations, new accounting standard adoptions, or internal audits—by aligning stakeholders, managing timelines, and ensuring that financial considerations are prioritized.
Potential to manage, motivate and grow employees or coworkers to ensure successful completion of work tasks and projects to achieve organizational goals and objectives; the ability to encourage teamwork; delegate authority and provide direction.

Nice To Haves

CPA certification preferred
Public Accounting experience preferred
2+ years experience with Les Schwab Accounting systems and processes preferred
Work closely with outside auditors related to asset valuation

Responsibilities

Oversee the accurate recording and classification of all fixed assets.
Ensure the fixed asset register is up to date and reflects real-time asset movements, including acquisitions, disposals, and interdepartmental transfers.
Maintain strong controls over asset custody and documentation.
Manage the tracking and accounting of capital projects under construction.
Ensure that all project costs are accurately recorded to CIP accounts, monitor project progress in coordination with project managers, and oversee timely capitalization of completed projects.
Maintain compliance with accounting rules and internal policies regarding CIP.
Ensure fixed asset accounting aligns with applicable standards (GAAP) by overseeing capitalization, depreciation, and asset disposals.
Reconcile fixed asset sub-ledgers to the general ledger, and provide support for internal and external audits by preparing schedules and documentation.
Develop, implement, and maintain fixed asset policies and procedures.
Ensure organization-wide adherence to fixed asset guidelines, including thresholds for capitalization and maintenance of audit trails.
Provide training and guidance to departments on proper asset recording and documentation.
Supervise staff, manage work distribution, and oversee their training, development, and performance monitoring.
Provide regular feedback and conduct performance reviews to support professional growth and ensure that team objectives are achieved.
Promote a culture of continuous improvement and accountability within the accounting team.