Supervisor, Finance & Accounting (ACC Foundation)

Austin Community College District•Highland, CA

About The Position

Oversees the financial and accounting operations of the Austin Community College Foundation and Office of Sponsored Projects, including budgeting, reporting, reconciliations, compliance, audit coordination, and financial forecasting. Supervises assigned staff and ensures accurate, efficient, and service-oriented financial processes in support of Foundation and institutional goals. The position operates under the general supervision of the department manager or designated higher-level administrative staff. It works independently on assigned responsibilities and routine issues, using judgment to determine when complex matters should be escalated. The supervisor provides guidance, training, performance feedback, and coaching to assigned staff and supports professional development and performance management. The role may oversee unit-level budgeting and purchasing, develop and use reporting tools and data systems, interpret data, manage departmental programs and services, and plan and allocate staff and operational resources. The position is based in a standard office environment and falls under ACC’s Remote/In-Person framework.

Requirements

Bachelor’s degree; alternatively, an Associate’s degree plus two years of related work experience may be substituted for the required education, in addition to the required experience.
Two years of related work experience, including one year of supervisory experience.
Knowledge of administrative procedures, principles, and practices; organizing and planning practices; supervisory principles and methods; and the services and functions of educational institutions.
Ability to use learning management systems and web-based learning tools.
Interpersonal and communication skills, including tact and diplomacy with constituencies.
Ability to maintain confidentiality of work-related information and materials.
Ability to resolve scheduling or resource deployment issues and conflicts.
Commitment to service, high ethical standards, and compliance with college policies and regulations.
Strong written, verbal, interpersonal, customer service, organizational, supervisory, and coaching skills; ability to think independently and proactively solve problems.
Intermediate or advanced proficiency with standard office software applications.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a relevant field.
Certified Public Accountant or Certified Management Accountant certification.
Hands-on experience with accounting software such as QuickBooks, Blackbaud Raiser’s Edge NXT, or Blackbaud Financial Edge NXT.
Experience with Google Workspace.
Advanced Microsoft Excel skills, including VLOOKUPs and pivot tables.
Completion of the ACC Supervisor Certificate Series Program, which satisfies the supervisory experience requirement.

Responsibilities

Supervise day-to-day financial and accounting operations for the Austin Community College Foundation and Office of Sponsored Projects, including workflow coordination, staff assignments, scheduling, and service delivery.
Provide guidance, training, performance feedback, and coaching to assigned staff.
Apply institutional and departmental policies and procedures to resolve routine operational issues and escalate complex matters when appropriate.
Monitor operational expenditures, purchasing activities, cash flow, and financial transactions within established budget parameters.
Manage and reconcile Foundation financial activities, including income and expenditure accounts, bank statements, bookkeeping ledgers, scholarship and endowment funds, gift accounts, deposits, transfers, and check disbursements.
Coordinate monthly reconciliation and oversight of scholarship, gift, and Foundation accounts with the ACC Business Office and Finance teams.
Produce and analyze monthly, quarterly, and annual financial, fundraising, endowment, scholarship, and tax reports.
Coordinate financial compliance and audit activities, including annual audits, IRS Form 990 reporting, tax filings, and external reporting such as Charity Navigator and Candid submissions.
Collaborate with the Advancement Services Team, Development Team, ACC Chief Financial Officer, Business Office, and Finance & Investment Committee on financial planning, forecasting, reporting, and operational decision-making.
Oversee procurement-related activities and administration of financial and accounting systems used for Foundation operations.
Research, analyze, and interpret financial and operational data for reporting, reconciliation, forecasting, and process improvement.
Assist in developing and monitoring the ACC Foundation annual operating budget and related expenditures.
Support a collaborative and multicultural work environment and compliance with institutional HR policies and employment regulations.