Supervisor, Facilities Management

Chamberlain Group•Olive Branch, DC

2d•$56,800 - $91,675•Onsite

About The Position

This role assists the Facilities Manager in overseeing the physical elements of the facility, including HVAC, plumbing, and electrical systems, ensuring they are up to code and maintained for peak efficiency. The position involves creating schedules, coordinating repairs, delegating projects, running reports, monitoring building automation systems, and mentoring junior team members. The Supervisor will also coordinate contracted services, manage security and access systems, respond to facility support needs, and manage work orders. Additionally, this role involves interfacing with local Authorities Having Jurisdiction (AHJ), responding to after-hours emergencies, planning minor capital projects, and ensuring compliance with health and safety guidelines. The role requires regular on-site attendance and the ability to work assigned shifts, including additional hours as needed. Maintaining professional knowledge and contributing to team efforts are also key aspects of this position.

Requirements

High School Diploma or GED Equivalent
6-8 years of relevant work experience
Experience in directing and training others in building and grounds maintenance
Demonstrated ability to manage and direct capital projects including planning, costing, request submittal for approval, scheduling and execution
Microsoft Office proficiency
Must be able to multi-task multiple projects keeping to tight timetables
Ability and demonstrated willingness to mentor others in maintenance operations
Ability to work independently for the majority of the time and maintain good working relationships with management, co-workers and contractors
Ability to communicate effectively with staff, contractor personnel and AHJ
Ability and willingness to implement cultural and process changes that reinforce company goals
Reliable transportation and valid driver’s license
Ability to work weekend and off-shift hours

Responsibilities

Assist the Facilities Manager in ensuring that all physical elements of the facility (HVAC, plumbing, electrical, etc.) are up to code and maintained to operate at peak efficiency at all times
Assist the Facilities Manager in creating schedules, coordinating repairs, delegating projects, running reports, monitoring building automation systems and mentoring junior team members
Coordinate the efforts of contracted services and trades to ensure contract compliance and address special needs as they arise
Collaborate with the management of the security, card access, video surveillance and fire protection systems regarding the maintenance, operation and procedure definition
Respond to management and employee needs for ongoing facility support and activities; delegate work assignments to other team members as appropriate to support training and development
Review, assign and manage work orders, PMs and inspections
Assist with basic repairs and general maintenance duties as needed
Assist with mailroom and receiving processes to fill in and stay abreast of the operations while assessing the efficiency of the operations and championing changes as necessary
Interface with local governmental Authorities Having Jurisdiction (AHJ) on permit, code interpretation, operations, fire, safety and police matters
Respond to after hour emergency calls from Security Services making discretionary decisions regarding response levels up to and including police call out and travel to the site to evaluate response that may also include calling in other support staff
Plan and manage minor capital plan projects such as new installations and renovations
Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams.
Protect Chamberlain Group’s reputation by keeping information confidential.
Maintain professional and technical knowledge by attending educational workshops, reading professional publications, establishing personal networks, and participating in professional societies.
Contribute to the team effort by accomplishing related results and participating on projects as needed.
Motivate and lead a high performance team by attracting, developing, engaging and retaining team members
Drive the performance management and compensation processes by communicating job expectations, monitoring and evaluating performance, providing feedback and facilitating employee development per the company’s policies
Maintain transparent communication by appropriately communicating organization information to team through department meetings, one-on-one meetings, appropriate email, IM and regular interpersonal communications
Lead and motivate individuals and teams to create a workplace culture that is consistent with the Chamberlain Group mission, vision and values.