Supervisor, Contact Center Services

MedImpact•Plymouth, MI

1d•Onsite

About The Position

The Supervisor of Contact Center Services manages day-to-day operations in the achievement of defined service objectives. Supports management to assure team alignment with the overall goals and objectives of the Operations Business Unit and the Corporation. Provides leadership to ensure the highest levels of quality, service, performance levels, and efficiency standards are implemented and maintained. Trains and develops staff to successfully perform their duties and advance within the Operations career path. Relies on knowledge and experience of healthcare operations concepts, practices and procedures. Takes responsibility for personal growth and career engagement. A wide degree of independence, latitude and creativity is expected.

Requirements

BS/BA Degree or equivalent; 2+ years of experience (or equivalent combination of education and experience) and 1 year of supervisory experience.
Supervisory experience may be substituted with two (2) years of MedImpact experience plus an appropriate external leadership training program and internal mentorship with a seasoned leader at the Director level or above that must be completed within 12 months in new position.
Proficiency with MS Windows Office programs, including MS Word, Excel, Power Point presentations and Outlook to create complex documents, manage schedules, and analyze data.
Excellent skills in written and oral communication; organization/prioritization; decision-making; problem analysis and resolution; negotiation; team building; and leadership.
Ability to maintain a high degree of confidentiality using, tact, discretion, and professionalism in all aspects of the job.
Strong attention to detail, follow-through skills, ability to multitask and work with multiple systems.
Demonstrated ability to appear for work on time, follow directions from a supervisor, interact well with co-workers, understand and follow work rules and procedures, comply with corporate policies, goals and objectives, accept constructive criticism, establish goals and objectives, and exhibit initiative and commitment .
Demonstrated ability to meet or exceed the competencies as listed on the attached sheet.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Nice To Haves

Current Pharmacy Technician License and/or CPhT certification preferred.

Responsibilities

Responsible for delivering exceptional service to customers, including open channels of communication, prompt response to inquiries and requests, and timely, accurate results that meet client specifications.
Ensures that staff is properly trained and supervised in order to timely and accurately execute processing needs in compliance with performance standards and regulatory agencies.
Supervises on average, 12+ staff members, including interviewing and recommending candidates for hire, coaching and developing staff members, assigning and monitoring work in progress, evaluating performance, enforcing attendance & performance standards, administering employee corrective action, and making compensation recommendations.
Models and cultivates staff behaviors that achieve business success, including leadership skills, collaboration, accountability, and ownership.
Ensures that staff members are aware of business plan objectives, individual accountabilities, and the competencies critical to successful job performance.
Supervises assigned work group to achieve service commitments, including sustainable, measurable, accurate, reliable, and timely execution of service deliverables.
Provides day-to-day leadership, including administering policies, business processes, quality standards, and performance measurement criteria.
Sets high standards and encourages new ideas for improving organizational performance.
Partners with other MedImpact teams to effectively resolve customer issues and inquiries to ensure mutual success, supports new business.
Participates as a member of cross functional workgroups, teams, and committees as assigned.
Sets high standards and encourages new ideas for improving team performance.
Takes informed risks and remains open minded and flexible.
Promotes continuous improvement by documenting processes, assigning roles & responsibilities, and measuring results.
Seeks out and actively participates in business initiatives that contribute to service excellence.
Utilizes planning, prioritizing, and organizational skills to effectively deploy the assets, tools, and processes necessary to achieve business objectives.
Works with Call Center Manager and Director to implement strategic business work plan goals.
Maintains commitment to operational goals in the face of obstacles and collaborates with internal customers.
Cultivates positive relationships with MedImpact customers through direct interaction and by achieving positive customer satisfaction results.
Serves as a point of escalation for calls requiring a higher degree of expertise or discretion to resolve customer issues.
Promptly responds to service failures, resolves issues, and escalates concerns as appropriate.
Manages assigned staff in the segment area.
Responsible for the overall direction, coordination, and evaluation of the unit.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Supports and enforces all company policies and procedures in a fair and consistent manner, taking corrective action whenever necessary.
This is an internal and external client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written).
One must be able to; manage difficult or emotional client situations; Respond promptly to client needs; Solicit client feedback to improve service; Respond to requests for service and assistance from clients; Meet commitments to clients.