Supervisor Clinical Office (West County MOB4) - Medicine Multispecialty Center

Washington University in St Louis • Saint Louis, MO

1d • Onsite

About The Position

Supervises daily activities of clinical offices, support staff, and ancillary services associated with patient care. This role involves managing the workflow, coverage, and schedules of support staff in clinical office sites, ensuring the availability of medical records, and resolving personnel issues. The position also includes interviewing, hiring, training, and evaluating new employees, as well as making salary recommendations. The Supervisor will implement and maintain office procedure manuals and job descriptions, manage transcription services for academic and research needs, and act as a liaison between service providers, patients, and support personnel. Additionally, the role requires assisting clerical staff during absences and ensuring patient examination areas are adequately staffed and maintained. The working conditions include a normal office environment with potential exposure to blood-borne pathogens, requiring protective devices in a patient care setting. Physical demands typically involve sitting, standing, walking, bending, and occasional lifting of 25 lbs. or less.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Medical Assistant certification/registration-eligible graduate or be scheduled to graduate from an accredited medical assistant program; substitutions include graduate of an accredited nursing program (such as RN/LPN).
• Ability to show proof of a Medical Assistant registration/certification or complete Medical Assistant registration/certification within six months of hire date (or within a shorter time frame if noted by hiring manager).
• Medical Assistant credentials must be obtained from in-person proctored exams from the following certifying bodies: NHA, AAMA or AMT.
• Online proctored exams are not sufficient to meet the credential requirement.
• Basic Life Support certification must be obtained within one month of hire date.
• Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).
• Relevant Experience (5 Years)

Nice To Haves

• Supervisory (2 Years)

Responsibilities

• Supervises support staff involved in clinical activities in clinical office sites, maintaining adequate workflow, coverage and schedules.
• Arranges for availability of medical records needed for services.
• Resolves personnel problems, conducts meetings pertinent to staffing issues and documents appropriately.
• Interviews and hires applicants for positions, supervises training of new employees, conducts job evaluations, job performance counseling and makes salary recommendations.
• Implements and maintains office procedure manuals and current job descriptions of personnel supervised.
• Maintains a system of backup transcription services for academic and research needs of the department.
• Serves as a liaison between service provider, patient and clerical and support personnel.
• Assists clerical staff as backup during illnesses/vacations.
• Ensures patient examination areas are staffed and maintained.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED