Supervisor Central Supply / Full-time

Children's Nebraska•Omaha, NE

About The Position

Under the direction of the department manager or director, the Supervisor Central Supply coordinates daily departmental work and ensures effective, efficient service to patient care units and ancillary departments. The role requires a strong background in inventory management and supply distribution, independent and efficient work, and excellent interpersonal skills. The supervisor supports other supply chain team members as needed, with a focus on patient safety, patient satisfaction, teamwork, and service. The position provides operational leadership, manages staffing and employee performance, supports budget and resource management, and develops and maintains departmental processes and procedures. It also oversees inventory and par replenishment, supply distribution and charging, auditing, equipment exchanges, and emergency supply readiness while ensuring compliance with quality, safety, regulatory, and legal requirements.

Requirements

High school diploma required.
Associate's degree from an accredited college or university in sciences or a related field required; work experience may substitute for education.
1–3 years of experience working in a lead or supervisor role within an inventory management field required.
Ability to communicate effectively verbally and in writing, at high proficiency.
Excellent customer satisfaction and service recovery skills, at high proficiency.
Ability to work and interact with professional staff, at high proficiency.
Advanced computer skills, at high proficiency.
Knowledge of medical terms and supplies, at high proficiency.
MVR is listed under licenses and certifications.

Nice To Haves

4–6 years of experience working in a lead or supervisor role in a hospital supply chain environment.

Responsibilities

Prioritize and coordinate daily work activities and provide leadership, guidance, and training to employees.
Approve schedules, monitor time worked, conduct performance management, recommend personnel actions, and participate in hiring and salary recommendations.
Promote cost-effective use of staff, supplies, and other resources; assist with budget planning and identify operating and capital needs.
Develop, maintain, analyze, and improve departmental processes, procedures, policies, internal controls, team goals, and productivity standards.
Serve as a liaison among interdisciplinary team members, resolve operational issues, and promote an engaging work environment and outstanding customer service.
Ensure compliance with quality assurance, safety practices, policies, regulatory requirements, and legal requirements.
Administer the Helios Par Replenishment System; analyze usage and manage patient-care par levels.
Conduct quarterly staff skills assessments, weekly par room and supply order audits, and monthly expiration-date checks of supply pars.
Inspect incoming goods against shipping documents, report shortages, reject damaged goods, restock inventory locations, rotate stock, and check expiration dates.
Assist with weekly cycle and inventory counts and report inventory discrepancies or par-level adjustment needs to the Lead Inventory Control Specialist.
Use the Materials Management Information System and handheld terminals to scan and replenish inventory and par room locations daily.
Pull supplies for surgical patient case carts; deliver requested supplies to units and locations; pick, pack, and stage clinic orders for courier pickup; and deliver nonstock orders to patient care areas.
Ensure supplies are charged to the correct department and patient-chargeable items carry the required yellow charge sticker; process supply credits promptly in the MMIS system.
Restock Central Supply bins, retrieve supply credits from nursing units, and keep par rooms neat with current, legible labels and properly rotated supplies.
Communicate regularly with medical staff regarding direct patient-care items and participate in process-improvement planning and execution.
Collect used surgical equipment on the main campus and deliver it to sterile processing for cleaning and sterilization; return sterilized equipment to departments and clinics.
Exchange crash cart drawers as needed, replenish and check expiration dates with 100% accuracy, and maintain accurate exchange and expiration records.
Deploy the walking wounded cart during a natural disaster and manage and check its supplies monthly.