Supervisor, Central Receiving

La Porte Independent School District • La Porte, TX

4d • Onsite

About The Position

Responsible for the supervision, coordination and managing the receipt, distribution, documentation, and delivery of all district materials, supplies, equipment and mail. This position ensures accurate inventory tracking, timely deliveries, proper receiving procedures, and compliance with district purchasing and accounts payable requirements. This position also serves as the backup to the Warehouse Supervisor as needed.

Requirements

• GED/High School Diploma, preferred
• Valid Texas Driver’s License; must be insurable by district's insurance carrier
• Forklift certified (willing to obtain within 30 days)
• Demonstrates excellent organizational, communication and interpersonal skills
• Ability to read and comprehend guidelines, manuals and publications
• Ability to train staff on assigned responsibilities
• Ability to operate district wide computer system
• Ability to supervise staff as assigned
• Three years experience in a warehouse related work environment preferred

Responsibilities

• Receive, inspect verify, and document all materials, supplies, equipment, furniture, and deliveries received districtwide.
• Unload and load packages form various different carriers.
• Verify shipments against purchase orders, packing slips, and receiving documents for accuracy and completeness.
• Identify and report damage, missing, or incorrect items and coordinate corrective actions with vendors and purchasing staff.
• Coordinate and schedule deliveries of materials, equipment, and supplies to campuses and departments.
• Maintain organized receiving and storage areas to ensure safe and efficient operations.
• Ensure timely distribution of all incoming materials to the appropriate location.
• Coordinate and process all district returns, exchanges, warranty claims, and vendor credits.
• Communicate with vendors regarding damaged, defective, or incorrect shipments.
• Maintain documentation related to returns, credits, and replacement items.
• Track outstanding returns and ensure timely resolution.
• Coordinate and oversee district mail services, including internal mail distribution and outgoing deliveries.
• Schedule and coordinate driver routes, campus deliveries, mail deliveries, custodial supply deliveries, and special shipments.
• Ensure timely delivery of mail, packages and district materials.
• Maintain records of deliveries and shipments as required.
• Operate warehouse equipment in accordance with safety regulations and district procedures.
• Ensure Compliance with district safety standards and warehouse best practices.
• Maintain a clean safe working environment.
• Serve as backup to the Warehouse Supervisor during absences or as assigned utilizing Brightly inventory.
• Complete periodic inventory counts and audits.
• Support inventory control.
• Complete receiving transactions in the district’s financial management system (eFinance) accurately and in a timely manner.
• Process and maintain all receiving documentation required for account payable.
• Match packing slips with purchase orders and receiving records to ensure proper payment processing.
• Maintain records of all receipts, deliveries and returns.
• Maintain positive working relationships with district staff, vendors, and contractors.
• Comply with all district policies, procedures, and safety requirements.
• Perform all other duties as assigned by Director of Maintenance & Facilities.

Benefits

• District contributes $400/monthly to the cost of "employee-only" health insurance which is $175/monthly greater than the state required amount of $225/monthly.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED