Supervisor, Accounting Procurement & Financial Reporting

City of Toronto•Toronto, ON

1d•Onsite

About The Position

This role may be a strong fit if you are a detail-oriented financial operations leader who enjoys bringing structure, accuracy and consistency to complex accounting, procurement and reporting processes. You will supervise a small team, review and approve financial and purchasing transactions, support year-end activities, and help ensure that established policies, controls and procedures are followed. You will be most successful in this role if you can balance hands-on oversight with a broader process mindset - stepping back to understand what the process is intended to achieve, identifying gaps or inefficiencies, and supporting practical improvements. This role plays an important part in supporting the Technology Services Division by ensuring financial, procurement and asset-related activities are accurate, compliant and well controlled. The work supports responsible stewardship of City resources, timely procurement of technology goods and services, reliable financial reporting, and accountability for Information & Technology assets.

Requirements

Post-secondary education in accounting, finance, business administration, public administration or a related discipline, or an equivalent combination of education and experience.
Experience supervising staff, including assigning and reviewing work, training, coaching, supporting performance management, and addressing labour relations matters.
Considerable experience in accounting, financial reporting, payroll and/or procurement functions, including vendor invoice processing, purchasing transactions, reconciliations, accruals, and year-end activities.
Considerable experience supporting procurement and contract administration processes, including purchasing documents, contract amendments, sole sourcing, vendor management, blanket contracts and compliance with purchasing policies and procedures.
Experience developing, monitoring and reporting on key performance indicators, management reports, financial analysis, cost-benefit analysis and/or other performance measures to support management decision-making.
Experience using enterprise financial/accounting systems, such as SAP, and Microsoft Office applications, particularly advanced Excel, to analyze, reconcile, report and present financial information.
Knowledge of financial controls, accounting procedures, audit support, financial signing authorities, and relevant policies, by-laws, legislation and standards related to public sector financial administration.
Knowledge of asset management principles and Public Sector Accounting Board standards and requirements, including capital asset tracking, reporting and reconciliation.
Ability to lead, motivate and support staff in a way that promotes accountability, collaboration, continuous learning, inclusion and psychological safety.
Highly developed analytical, problem-solving and decision-making skills, with the ability to research issues, evaluate options, identify risks and recommend practical solutions.
Highly developed communication, consultation and interpersonal skills, with the ability to provide advice, prepare reports, explain financial/procurement requirements, and work effectively with senior management, staff, corporate partners, vendors and other stakeholders.
Ability to apply occupational health and safety responsibilities as they relate to supervising staff and supporting a safe, healthy and respectful workplace.
Ability to work overtime when required.

Nice To Haves

A professional accounting designation, such as CPA, would be considered an asset.

Responsibilities

Supervise the day-to-day work of assigned staff, including scheduling, assigning and reviewing work, supporting performance, and ensuring high standards of service delivery.
Motivate, train and support staff while encouraging teamwork, continuous learning, accountability and process improvement.
Oversee key divisional accounting and financial reporting activities, ensuring payroll, purchasing, expenditure, revenue, accrual and reconciliation transactions are processed accurately and on time.
Review financial system reports, coordinate year-end closing procedures, prepare journal entries, and support year-end financial statements for liabilities, expenditures and reconciliations.
Support financial planning and decision-making by administering assigned budgets, monitoring expenditures, developing key performance indicators, and preparing management reports.
Prepare multi-year financial comparisons, cost-benefit analyses, and buy/build evaluations for IT projects, providing recommendations to support senior management decision-making.
Oversee divisional purchasing activities, including IT hardware and software acquisitions, purchasing transactions, vendor invoices, blanket contracts, purchasing documents, sole sourcing requests, contract amendments and P-card administration.
Ensure activities comply with City policies, procedures, signing authorities and Municipal Code requirements while continuously identifying opportunities to improve efficiency.
Help ensure that administrative, accounting and financial policies are applied consistently across the division.
Develop and support financial control systems, maintain internal controls in accordance with City by-laws and policies, safeguard City assets, respond to audit queries, and ensure corrective follow-up action is taken where required.
Support accountability for the City’s Information & Technology assets by preparing usage analysis reports, monitoring non-compliance, and ensuring I&T assets are accounted for in accordance with Public Sector Accounting Board requirements.
Support procedures to track and update the City’s Asset Register for I&T capital assets throughout their lifecycle.
Act as a financial and policy resource to divisional management, providing advice on payroll, accounting policies, financial procedures and reporting requirements.
Liaise with corporate and cluster financial units, City divisions, senior management and other stakeholders to support consistent reporting, effective service delivery and continuous improvement.