1675 - SUPERVISING FISCAL OFFICER (Temporary Provisional)

City and County of San Francisco • San Francisco, CA

1d • Onsite

About The Position

This is a Temporary Provisional (TPV), full-time position for a Supervising Fiscal Officer, excluded from the competitive Civil Service examination process. The role is supervisory and not represented by a bargaining unit. Provisional appointments may not exceed three years, and successful participation in a Permanent Civil Service examination and selection through an open competitive process will be required for permanent appointment. The Supervising Fiscal Officer, under the general supervision of the Associate Vice Chancellor of Finance, supports the educational process by providing leadership, direction, vision, and administrative oversight of fiscal activities and services for the Community College District. Key responsibilities include budgeting, accounting, revenue collection, internal auditing, payroll preparation and verification, purchasing, and contractual agreements. This position requires an on-site presence and is not remote.

Requirements

• Completion of a four year college or university with a baccalaureate degree with major course work in accounting or finance, preferably including specialized courses in Municipal or Governmental accounting and finance.
• Ten years of progressively responsible accounting and financial experience, including five years of responsible supervisory, management and administrative experience or an equivalent combination of training and experience.
• College Work Study and Student Lab Aide experience with the District will be considered/applied as qualifying experience per an agreement made between the District and SEIU.

Nice To Haves

• Master’s degree in Accounting, Finance, or Business Administration
• Experience with Community Colleges ERP systems
• 5 years’ experience in Community colleges or non-profits organizations
• Prior experience managing audits and working with external auditors
• Experience in a leadership or supervisory role within accounting/finance
• Strong analytical, organizational, and communication skills
• Experience in process improvement and financial system implementation

Responsibilities

• Analyzes and reviews budgetary and financial data (e.g. reports, budget requests, supplemental appropriations, requests for additional positions or allotments, transfer of funds, agreements and contracts pertaining to wage and fringe benefits, etc.) for the purpose of developing and preparing investigative reports and making recommendations as requested.
• Attends a wide variety of meetings, workshops, and conferences (e.g. Bay area Fiscal Directors meetings, Wells Fargo Bank, Cal Recycle programs, DPH, SFPD Academy, City and County of San Francisco, F&P Meeting at City Hall, etc.) for the purpose of providing and receiving information and maintaining liaison with appropriate government agencies and professional organizations as assigned.
• Collaborates with internal users and external customers (e.g. senior leadership, Human Resources staff, vendors, etc.) for the purpose of increasing productivity and effectiveness of business and administrative services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and support of diversity efforts.
• Conducts internal audits of all departmental financial operations (e.g. general and special funds, etc.) for the purpose of ensuring program operations are within budget and in accordance with fiscal practices.
• Coordinates and leads the hiring process of subordinate accounting positions for the accounting department (e.g. screening, hiring, reviewing diversity and gender balance, screening applicants, conducting interviews, etc.) for the purpose of selecting and maintaining a highly qualified staff.
• Develops and provides a wide variety of documents and presentation materials, independently and/or through delegation to other personnel for employee training (e.g. fiscal policies, procedures, objectives, codes, financial reports, VTD (SFCCD) Auditor’s training, etc.) for the purpose of providing necessary skills related to fiscal, legal, contractual, administrative and other business concerns to the employees.
• Directs accounting, financial, and fiscal functions of the college (e.g. bond studies, SFCCD annual financial, Proposition A Parcel Tax Fund, etc.) for the purpose of enhancing compliance, financial effectiveness, and operational efficiency of District Administrative services.
• Ensures proper equipment for staff members (e.g. upgrading computer, lighting, copy machines, ergonomic issues, etc.) for the purpose of ensuring appropriate and functional equipment.
• Monitors the financial management of the District and its related assigned programs (e.g. all income, expenditures, funds, investments, debt, capital finances, internal budgets, required local and federal reports, bids, contracts, RFPs, etc.) for the purpose of confirming that the management of financial resources is compliant with accreditation standards and applicable policies, procedures, and federal and state laws and regulations.
• Represents the Chief Financial Officer at meetings with (e.g. administrative officials, legislative bodies, representatives of employee organizations, general public, hearing of financial matters of the department, etc.) for the purpose of conveying and/or gathering information, explaining policies, procedures and regulations on complex fiscal, budgetary, or accounting matters.
• Responds to complex and critical reports and inquiries from a wide variety of internal and external sources regarding development, implementation and evaluation of assigned programs for the purpose of identifying relevant issues and recommending or implementing action plans.
• Reviews and analyzes accounting, financial, budgetary workloads, and programming (e.g. proposals for obtaining financial aid from federal and state funds, inventory and fixed assets control procedures, leases, permits, etc.) for the purpose of determining the most practical and efficient manner of performing the work of the division and conforming to established financial practices, regulatory requirements, laws, and regulations.
• Supervises and evaluates the performance of assigned personnel for the purpose of establishing performance requirements, encouraging professional excellence, ensuring that standards are achieved, and performance is maximized.
• Supports administrators, and other personnel to (e.g. resolve and provide solutions for department disputes and concerns, special requests for obtaining business licenses and tax certificates, payroll department regarding deceased employees, reporting requests from facilities department working with third party consultants, internal IT department and contracted software companies, etc.) for the purpose of providing technical expertise on strategic matters related to business and administrative services, institutional technology, and facilities.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Benefits

• Additional Days Off with Pay: Classified employees working full year (260 days/year) work schedules are granted, as paid days off, the days between Christmas and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreements between the employee and supervisor. Eligible school-term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.
• New employees hired on or after October 1, 2013, will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1,001-5,000 employees