Superintendent’s Office Coordinator

NOLA Public Schools•New Orleans, LA

1d•Onsite

About The Position

The Superintendent’s Office Coordinator provides high-level administrative and operational support to the Superintendent and the Superintendent’s Office. This role is responsible for managing day-to-day office functions, coordinating communications, and ensuring the efficient execution of priorities, meetings, and initiatives. The coordinator serves as a key point of contact and plays a critical role in maintaining organization, responsiveness, and professionalism across the office.

Requirements

3-5 years of executive level work experience.
Strong organizational and time management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and confidentiality.
Ability to anticipate needs and problem-solve proactively.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office Suite and other relevant systems.

Nice To Haves

Bachelor’s degree in business, communications, education, or related field preferred.

Responsibilities

Manage the Superintendent’s calendar, including scheduling, prioritizing, and coordinating meetings, events, and travel.
Prepare materials for meetings, briefings, and presentations, ensuring the Superintendent is well-informed and prepared.
Coordinate logistics for internal and external meetings, including room setup, technology, and materials.
Monitor and track key deadlines, action items, and follow-ups to ensure timely completion.
Serve as a primary point of contact for the Superintendent’s Office, responding to inquiries and directing requests appropriately.
Draft, review, and coordinate correspondence, including emails, memos, and announcements.
Support communication flow between the Superintendent’s Office, executive leadership, staff, and external stakeholders.
Maintain confidentiality and exercise discretion in handling sensitive information.
Maintain organized systems for files, records, and documentation.
Support coordination of Superintendent-led initiatives, projects, and events.
Assist in the preparation and submission of reports, including materials for board meetings when applicable.
Identify opportunities to improve office processes and implement solutions to enhance efficiency.
Assist with logistics and preparation for board meetings, including compiling materials and coordinating schedules.
Support follow-up actions related to board directives and leadership decisions.
Performs other duties as assigned.