Shape Up Sunnyvale Assistant

City of Sunnyvale•Sunnyvale, CA

12d•Onsite

About The Position

The City of Sunnyvale is seeking qualified, self-motivated individuals interested in working with grant-funded projects. This position will be based at the Columbia Neighborhood Center in the Recreation Services Division of the Department of Library and Recreation Services. This is a casual, non-benefited position limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30). The final filing date is Monday, September 28, 2026, at 5:00 p.m. or after receiving 50 qualified and complete applications, whichever is first.

Requirements

Minimum age is 18 years old
High School Diploma, GED or equivalent
One (1) year or summer of clerical or administrative experience
Possession and continued maintenance of a valid class C CA driver's license and a safe driving record or the ability to supply alternate transportation as approved by the appointing authority

Nice To Haves

Bilingual in Spanish
Some college units in recreation, gerontology, education, social work, etc.
Experience with implementing grant-funded programs
Experienced working in collaborative with other organizations or schools to deliver a program
Experienced working with diverse individuals
Experienced working with general public

Responsibilities

Responsible for day-to-day administrative tasks for grant-funded projects (i.e., register participants, set up virtual programs, communicate with partners and instructors, etc.)
Develop a marketing plan with specific strategies and timeline to reach the partners and participants each project is focused on serving and assist with implementation of marketing and outreach strategies.
Monitor program quality and evaluate program effectiveness through participant surveys
Responsible for completing grant reports, invoices and billing/reimbursement in a timely manner to meet deadlines.
Provide staff support to staff, partners, and participants as needed to ensure positive outcomes for registered participants in Evidenced-Based fitness programs for older adults.
Become familiar with grant contract, grantee handbook and report templates
Become familiar with Evidenced-Based fitness programs for older adults
Familiarity with website development and coordination
Provide excellent customer service
Other duties as assigned