Summer Student - Executive Assistant

Sioux Lookout First Nations Health Authority • Sioux Lookout, ON

3d • Onsite

About The Position

The Summer Student – Executive Assistant is primarily responsible for supporting the Executive Operations Manager.

Requirements

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• A current student working to achieve a post-secondary education in business administration/health-related area.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and handle multiple assignments simultaneously.
• Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in using office software and applications (e.g., Microsoft Office Suite, calendar management tools, emails).
• Strong problem-solving skills and the ability to work independently with, at times, minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong interpersonal skills and the ability to work well in a team environment.
• Must be willing to travel and be flexible with work hours.
• The ability to perform the requirements of the position on a regular basis.

Nice To Haves

• Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.

Responsibilities

• Assist in routine administrative tasks such as managing calendars, scheduling appointments, arranging meetings, preparing documents, drafting correspondence, and maintaining filing systems.
• Serve as a primary point of contact, screening phone calls, taking messages, and responding to inquiries in a professional and timely manner.
• Work with SLFNHA travel department, in coordinating travel itineraries, including flights, accommodation, and transportation.
• Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and equipment setup.
• Prepare and submit expense claims.
• Maintain and update databases, records, and confidential files.
• Assist in office management duties, including ordering supplies and maintaining office equipment.
• Attend scheduled meetings and document and distribute meeting minutes.
• All other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree