Summer Intern
About The Position
The Napa Institute is seeking a highly organized, enthusiastic, and mission-driven Summer Intern to support the Events team during preparation for the Napa Institute Summer Conference and other key organizational events. This internship offers hands-on experience in event planning, hospitality, logistics, guest experience, and conference operations within a faith-based nonprofit environment. The Summer Intern will assist the Events Manager and Napa Institute team with event coordination, administrative projects, attendee communications, vendor support, and onsite conference execution. This is an exciting opportunity for someone interested in hospitality, event management, nonprofit operations, communications, or ministry work who thrives in a collaborative and fast-paced environment.
Requirements
- Interest in event planning, hospitality, nonprofit management, ministry, communications, or related fields.
- Strong organizational skills and attention to detail.
- Positive attitude and willingness to learn in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize effectively.
- Professionalism and strong interpersonal skills.
- Ability to work collaboratively with team members, volunteers, and guests.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) preferred.
- Alignment with and respect for the mission and values of the Napa Institute.
Nice To Haves
- Current college student or recent graduate preferred.
- Previous internship, volunteer, hospitality, or event experience is a plus.
- Passion for faith-based events, hospitality, and mission-driven work.
Responsibilities
- Assist with planning and preparation for the Napa Institute Summer Conference and additional events.
- Support event logistics including registration materials, guest lists, seating charts, welcome packets, signage, and attendee communications.
- Help coordinate schedules, speaker logistics, transportation details, and hospitality arrangements.
- Assist with event setup, breakdown, and onsite execution during conferences and special events.
- Provide administrative assistance to the Events Manager and Napa Institute team.
- Maintain organized event documents, spreadsheets, and tracking systems.
- Assist with data entry, RSVP management, and attendee follow-up communications.
- Support vendor coordination and inventory management for event materials.
- Help create a welcoming and professional experience for conference attendees, speakers, clergy, and guests.
- Assist with registration check-in and guest services during events.
- Support communication efforts to ensure attendees receive timely and accurate information.
- Work collaboratively with Napa Institute staff, volunteers, interns, and external partners.
- Assist with special projects and operational needs as assigned.
- Contribute positively to a mission-driven team environment focused on excellence and hospitality.
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What This Job Offers
Career Level
Intern
Education Level
No Education Listed
