2027 Summer Intern, Contracts Administration (Reston, VA)

ICF•Reston, VA

5d•Hybrid

About The Position

ICF is seeking interns to join its Contracts, Procurement and Pricing (CPP) teams, which include Contracts, Subcontracts, Purchasing, and Compliance. These teams are integral to ICF's internal support processes, assisting project teams in winning and managing projects. They shape policies and procedures to ensure compliance with government, commercial, state, and local practices, adhering to client guidelines. ICF serves major clients such as the Federal Highway Administration, Environmental Protection Agency (EPA), Exelon Utilities, LA Metro, Centers for Disease Control (CDC), Army Research Institute, and the Puerto Rico Dept of Housing. This is a full-time, 10-week internship position for the summer of 2027, starting in June and ending in August. The role is entry-level and will operate on a hybrid schedule from the Reston, VA office, requiring two days per week in the office. Relocation or housing assistance is not provided. The pay rate is $23 per hour.

Requirements

At least 30 credit hours of college coursework completed by start date.
U.S. Citizenship is per Federal contracts.

Nice To Haves

College studies in Accounting, Business Administration, Communications, Data Analysis, Economics, Management, Marketing, Psychology, Project Management, Public Policy, Supply Chain Management & Logistics or other related field.
Interest in government contracting and procurement, research analysis, negotiating, business administration and government consulting.
Strong interpersonal and organizational skills.
Strong attention to detail.
Strong communication skills (written/verbal).
Strong computer skills (Microsoft).
Bot and Third-Party Applications

Responsibilities

Assisting with the review of Non-Disclosure and Teaming Agreements for future business opportunities where ICF will be a subcontractor.
Assisting with the management of contract files on the Contracts’ SharePoint site (e.g., naming, reorganizing, uploading documents, identifying documents by type and tagging them).
Assisting with contract set-ups in our Contract Management System.
Assisting with internal data calls and internal audits.
Reviewing solicitation terms and conditions (RFPs, etc.).
Assisting with the business/price volume response to include: compliance review, writing the price narrative, and completing required forms/certifications.
Coordination with the proposal response team, including Pricing, Subcontracts, Proposal Coordinators, et al., including attending formal proposal review meetings.
Assisting with the drafting of Non-Disclosure Agreements (NDAs), Teaming Agreements, and modifications to existing agreements related to future business opportunities where ICF may engage companies or independent consultants as subcontractors or partners.
Supporting vendor setup and maintaining subcontract records in SharePoint to help ensure the accuracy and completeness of subcontract compliance files.
Using Microsoft Copilot and other approved productivity tools, as appropriate, to assist with summarizing solicitation or agreement requirements, organizing compliance information, and improving the efficiency and quality of administrative work products, subject to review and approval by the Subcontracts Administration Team.
Assisting with the preparation of subcontractor Requests for Proposals (RFPs) and Requests for Quotations (RFQs) for distribution to external vendors, consultants, or teaming partners.
Reviewing Requests for Proposals (RFPs), Requests for Quotations (RFQs), and related solicitation documents to identify subcontract requirements, terms, and conditions.
Coordinating with proposal response teams, including Pricing, Contracts, Proposal Coordinators, and other stakeholders, by attending formal proposal and subcontract review meetings.
Supporting communications with potential and existing subcontractors regarding documentation, compliance requirements, and related administrative needs.
Assisting with the review, drafting, and negotiation of Non-Disclosure Agreements (NDAs), Master Services Agreements (MSAs), Software as a Service (SaaS) and other software subscription agreements, Statements of Work (SOWs), and Purchase Orders (POs).
Supporting procurement file compliance activities, including preparing procurement award summaries, price analyses, and contract documentation.
Conducting market and supplier research to support sourcing and procurement strategies.
Serving as a liaison between suppliers and internal business units to address purchasing inquiries, explain purchasing processes, and assist with issue resolution.
Assisting with supplier onboarding, contract administration, and procurement-related reporting and data analysis.
Supporting internal spend analysis, data reconciliation, and process improvement initiatives.
Preparing and distributing Requests for Proposal (RFPs), Requests for Quotations (RFQs), and Requests for Information (RFIs).
Participating in supplier sourcing and competitive evaluation activities.
Reviewing supplier proposals for completeness, responsiveness, and compliance with procurement requirements.
Supporting supplier negotiations and contract award activities.
Assisting with supplier performance and risk assessments.
Creating new AI bots and job aids for purchasing system compliance topics and contracts compliance guidance.
Researching state and local regulations and requirements for comparison with federal law.
Tracking and updating clause matrices for U.S. Government regulations.
Assisting in data analysis and reporting for small business utilization, prime contract data, etc.