Substitute Secretary

Massillon City Schools•Massillon, OH

1d•Onsite

About The Position

MASSILLON CITY SCHOOLS EXTERNAL JOB POSTING “We are an Equal Opportunity Employer” Position: Substitute Secretary Building: Any District Building Time Schedule: Per building time schedule Rate of pay: $11.50/hr. Reports to: Building Principal/Designee Deadline: Until filled

Requirements

Must have high school diploma or General Education Diploma (GED) – proof required
Passage of the civil service test
Successfully completion of a background check
Maintain respect at all times for confidential records relating to students and staff. These include but are not limited to: Confidential records, custodial papers, IEP’s, birth certificates, grades, medications, health records, court documents, papers, and written communication
Work in a collaborative manner with other office personnel, students, staff and administrators
Interact in a positive and professional manner with staff, students, and parents
Promote good public relations by personal appearance, attitude and conversation
Train, supervise and evaluate student worker performance
Operate office equipment
Work in Microsoft Office
Ability to email and open electronic attachments
Attend meetings, in-services, & training sessions as needed
Communicate ideas effectively both orally and in writing
Effective, active listening skills
Organizational and problem solving skills
Handle multiple tasks in a timely and simultaneous manner
Knowledge of Washington High School and Massillon City Schools policies and guidelines

Responsibilities

Ensure safety of students
Maintain guest/staff sign in/out sheet
Open main office at beginning of each workday
Answer phone & greet visitors & direct calls & assist visitors accordingly
Greet visitors and implement Raptor System
Maintain late/early student lists
Complete all necessary paperwork for government agencies
Clerical duties as requested by the Principal/Assistant Principal(s)
Operate & assist with supervision of maintenance, repair and supplies for copy machines, postage machine, fax machine, computers and other office equipment – as requested by supervisor
Perform duties of receptionist by answering telephone, taking messages, greeting visitors, and overseeing operation of the main office
Ability to operate all office equipment
Assist in the maintenance of the uniform filing system for all information and other pertinent data
Assist in the sorting and processing of incoming and outgoing mail, if necessary
Assist in the supervision and training the main office student aides, if necessary
Enter student discipline entry in computer and copy, mail and filing of disciplinary paperwork, if necessary
Prepare discipline hearing packets as requested by Principal/Assistant Principal/Designee
Assist with maintaining accurate student cum. folders
Provide assistance in transcripts and employment verifications for former students, if necessary
Aid in the everyday operation of the office, answer phones, and respond to all parent/community inquiries, if necessary
Perform other various tasks as assigned by the Principal/Assistant Principal/Designee
Prepare both statistical and routine reports, memoranda, bulletins, etc.
Work on budgets with Principal/Assistant Principal/Designee
Handle routine correspondence independently
Input information into and retrieve from computer
Instruct new employees in office procedures and duties
Assist principal and guidance counselor in preparation for orientations, staff meetings and recognition of student award ceremonies.
Make contact with public with tact and diplomacy
Interact in a positive manner with staff, students and parents
Promote good public relations by personal appearance, attitude and conversation
Attend meetings and in-services as required
Any other duties assigned by the Principal/Asst. Principal/Designee