Substitute Secretary

Fayette County Public Schools•Lexington, KY

20h•Onsite

About The Position

The Substitute Secretary performs routine typing and general clerical activities in support of a school or District function. This includes supporting instructional programs, school sites, personnel, mail services, food services, and financial services. The role requires adherence to procedures and policies within clearly specified guidelines. The position is hourly, temporary, and reports to the Superintendent’s Designee. The job description was last revised in October 2024.

Requirements

High school diploma or G.E.D. Certificate
Must take all required clerical assessments and earn a passing score.
Work is performed while standing, sitting and/or walking.
Requires the ability to communicate effectively using speech, vision and hearing.
Requires the use of hands for simple grasping and fine manipulations.
Requires bending, squatting, crawling, climbing, reaching.
Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.
Modern office practices, procedures and equipment.
Alphabetical, numerical and subject matter filing systems.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Telephone techniques and etiquette.
Basic math.
Basic operation of standard office machines, including computer terminals.
Basic record-keeping techniques.
Perform clerical duties such as filing, duplications, typing and maintaining routine records.
Operate a copier, typewriter and adding machine.
Learn to operate a computer terminal and peripheral equipment.
Learn policies and procedures of assigned program.
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Meet schedules and timelines.
Type at 35 words net per minute from clear copy.
Work cooperatively with others.
Communicate effectively both orally and in writing.

Nice To Haves

Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.

Responsibilities

Perform routine typing and general clerical activities in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services.
Type written materials such as letters, memoranda, bulletins or reports from straight copy or rough draft on a typewriter or computer terminal.
Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer routine questions according to established guidelines; schedule meetings and appointments.
Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment.
Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct general research duties as assigned.
Receive, sort and distribute incoming and outgoing mail.
Duplicate items; package and distribute completed correspondence and other materials.
Assure the timely distribution and receipt of records, reports and bulletins as directed.
Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify supervisor of discrepancies or damage.
Perform routine typing of reports from detailed copy; post records; proof completed typing assignments.
Make telephone calls as directed; take and relay messages.
Operate a variety of office equipment including typewriter, calculator, copier and other machines pertinent to the assignment.
Provide work direction to student aides as assigned.
Collect money and maintain related financial records as required by the assignment.
Maintain regular attendance.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.