Substance Abuse Prevention Policy Administrator

Kokosing•Fredericktown, OH

About The Position

Kokosing is seeking a Substance Abuse Prevention Policy Administrator to manage the company's substance abuse prevention policies and programs. This role will also involve assisting with the medical surveillance program and managing work-related injury processes. The ideal candidate will administer all aspects of the substance abuse programs, including testing, policy management, training, compliance, and reporting. This includes leading the administration of various testing programs (second chance, random, pre-employment, post-accident, reasonable suspicion) and communicating policy violations and consequences to team members. The administrator will ensure compliance with Department of Transportation regulations (FMCSA, USCG, PHMSA), coordinate with the Medical Review Officer, and interact with team members, occupational facilities, and medical providers. Accurate record-keeping and timely reporting in multiple databases are crucial. The role also involves assisting with workers' compensation claims, directing first-aid, coordinating medical surveillance, monitoring claims, and advising management on drug testing issues. Other duties may be assigned by the workers' compensation manager.

Requirements

Demonstrated ability to maintain composure, confidentiality, and professionalism, even when challenged.
Must be able to multi-task and prioritize while performing the above duties.
Ability to work in a fast-paced and deadline-driven environment while maintaining accurate details.
Excellent verbal and written communication skills.
Must be able to interact with a range of individuals, such as team members, managers, medical professionals, lawyers, etc.
Detail oriented and strong organizational skills.

Nice To Haves

Associate or bachelor’s degree preferred.
Five years’ experience in drug testing industry, as well as familiarity with medical terminology, preferred, but not required.
Familiarity with medical terminology and procedures, preferred but not required.

Responsibilities

Administer all activities associated with the company substance abuse prevention programs including conducting substance abuse testing, policy administration, training, compliance and reporting.
Lead the administration of the second chance program, random programs, pre-employment, post-accident and reasonable suspicion drug tests.
Clearly communicate policy violations to team members, explain associated consequences, and collaborate with supervisors to determine and implement appropriate next steps.
Administer drug testing and track compliance according to the regulations of the Department of Transportation - Federal Motor Carrier Safety Administration (FMCSA), Unites States Coast Guard (USCG) and Pipeline and Hazardous Materials Safety Administration (PHMSA).
Coordinate and communicate regularly with the Medical Review Officer (MRO).
Interact regularly with team members, occupational facilities and medical providers.
Accurately report and maintain timely record keeping of results in multiple databases to complete compliance requirements.
Assure timely and thorough completion of diaries and file documentation.
Prioritize tasks, demonstrate sense of urgency to resolve issues, and guarantee responsiveness to situations as they arise.
Assist in the intake and processing of workers’ compensation claims
Direct first-aid treatment and/or facility care.
Coordinate medical surveillance scheduling, tracking and follow up.
Monitor and administer claims, generate reports, and communicate with team members, managers, insurance carriers, medical personnel and lawyers.
Advise management of drug testing issues.