Submissions Specialist

fingerpaint • Cedar Knolls, NJ

1d

About The Position

Position at Fingerpaint Marketing. Reset your expectations of a health and wellness agency. From our inception, Fingerpaint has been driven by an unstoppable collective spirit of possibility. It’s that curiosity that’s at the heart of everything we do. From our legendary people-first culture to the hundreds of Fingerpainters who define us, we’ve reimagined what it means to be a healthcare and wellness advertising agency. Here, creativity happens naturally—we attract top talent and give them a space to grow and collaborate. The Submissions Specialist is responsible for ensuring consistent and accurate regulatory submissions for Fingerpaint Marketing clients. The specialist is immersed in the weekly workflow for assigned brand teams and owns all submissions-related activities for brand projects, inclusive of prework, submission-day tasks, and resubmissions.

Requirements

• Bachelor’s degree
• 1 to 2 years of experience as a submissions specialist in the pharmaceutical marketing and advertising industry
• Prior experience at an agency or pharmaceutical company preferred
• Flexibility in schedule; able to accommodate submissions work for agency teams for East and West Coast hours
• Software/systems proficiency in Veeva Vault and other client submissions systems; Adobe Acrobat, Microsoft SharePoint (Word, Excel, PowerPoint)
• Mac user
• Ability to understand and absorb scientific content
• Ability to work under pressure and multitask
• Strong attention to detail and accuracy
• Proactive, team player with strong interpersonal skills
• Excellent written and verbal communication, planning, critical thinking
• Exercises good judgment with procedures and policies to determine appropriate action

Nice To Haves

• experience with Workfront and Airtable a plus

Responsibilities

• Know all brand submission requirements; attend and complete any required brand-specific training and credentialing need to service client work
• Partner with copy, project management, scientific strategy, editorial, and account team members for submission-day success
• Tag, link, and upload submission files and support materials, including references, in Veeva Vault and other client-specific systems; apply functional annotations as needed
• Follow and maintain the submissions calendar and attend weekly internal brand team standup meetings to stay informed of deadlines
• Maintain reference library for assigned brands; upload and retrieve references as needed
• Serve as a general advocate for submissions excellence and support the growth and refinement of the submissions team, workflow, and processes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level