Subcontracts Specialist II

Quanta Power Solutions, LLC•Hoover, AL

8d•Hybrid

About The Position

Quanta Power Solutions is seeking a detail-oriented and experienced Contracts Specialist II to support contract administration, commercial operations, and risk management activities for Engineering, Procurement, and Construction (EPC) projects across the power generation, renewable energy, battery energy storage systems (BESS), data center, transmission, substation, and industrial infrastructure markets. This mid-level position is responsible for administering customer contracts, subcontracts, consulting agreements, purchase agreements, and vendor contracts while supporting project teams throughout the contract lifecycle. The Contracts Specialist II works closely with Contracts Management, Legal, Procurement, Project Management, Operations, Finance, and Executive Leadership to ensure contractual compliance, manage commercial documentation, and support successful project execution.

Requirements

Bachelor's degree in Business Administration, Construction Management, Finance, Legal Studies, Supply Chain Management, Engineering, or a related field required.
Equivalent combination of education and relevant experience may be considered.
Minimum 3–5 years of experience in contract administration, commercial management, procurement, legal support, project administration, or construction project support.
Ability to travel periodically for site visits, field verification, and project activities.
Knowledge Of Contract administration principles and practices.
Knowledge Of Construction and EPC project delivery methods.
Knowledge Of Change order and contract modification processes.
Knowledge Of Commercial risk management concepts.
Knowledge Of Procurement and subcontract administration.
Knowledge Of Project management fundamentals.
Knowledge Of Contract lifecycle management.
Microsoft Office Suite proficiency.
Adobe Acrobat proficiency.
SharePoint proficiency.
Contract Management Systems proficiency.
ERP Systems proficiency.
Strong analytical and critical-thinking abilities.
Excellent written and verbal communication skills.
Strong organizational and document management capabilities.
Ability to manage multiple priorities and deadlines.
Strong attention to detail and accuracy.
Effective problem-solving and decision-making skills.
Ability to maintain confidentiality and professionalism.
Strong interpersonal and relationship management abilities.
Ability to sit and work at a computer for extended periods.
Ability to review detailed contractual and commercial documents.
Ability to occasionally lift up to 25 pounds.

Nice To Haves

Experience supporting EPC, engineering, construction, energy, utility, industrial, or infrastructure projects preferred.
Experience administering customer contracts, subcontracts, and supplier agreements preferred.
JD Edwards (preferred ERP system).
SAP (ERP System).
Oracle (ERP System).
Dynamics 365 (ERP System).
EPC contracts.
Design-Build contracts.
Lump Sum and Cost-Reimbursable contracts.
Master Service Agreements (MSAs).
Construction subcontract administration.
Utility, power generation, renewable energy, or industrial construction projects.

Responsibilities

Administer customer contracts, subcontracts, purchase agreements, consulting agreements, and vendor contracts throughout the contract lifecycle.
Review contract documents to identify key commercial terms, obligations, deliverables, and risk areas.
Maintain contract files, contract logs, and commercial documentation.
Support contract execution and ensure required approvals are obtained.
Monitor compliance with contractual obligations and reporting requirements.
Assist with contract closeout activities and final documentation.
Support Project Managers and Operations teams with contract interpretation and administration.
Assist with management of contractual correspondence, notices, and formal communications.
Monitor contract deliverables, milestones, deadlines, and obligations.
Support project teams in identifying potential contractual risks and opportunities.
Coordinate contract-related communications with customers, subcontractors, suppliers, and internal stakeholders.
Assist with commercial issue resolution during project execution.
Manage change order tracking and documentation processes.
Assist with preparation, review, and submission of contract modifications, amendments, and change orders.
Maintain change order logs and commercial reporting tools.
Support project teams in gathering documentation to support changes and claims.
Assist with documentation related to schedule impacts, scope changes, and commercial disputes.
Monitor approval status and implementation of contract changes.
Review contract documents for compliance with company policies and procedures.
Identify contractual risks and escalate concerns to Contracts Management and Legal teams.
Monitor insurance requirements, bonding obligations, licensing requirements, and contractual compliance matters.
Assist with audits and compliance reviews.
Support risk mitigation efforts throughout project execution.
Ensure accurate documentation and record retention practices.
Support administration of subcontract agreements and procurement-related contracts.
Assist Procurement and Supply Chain teams with commercial review of subcontractor and supplier agreements.
Monitor subcontract compliance and documentation requirements.
Support evaluation and resolution of subcontract-related commercial issues.
Maintain subcontract logs and performance tracking records.
Prepare contract status reports, commercial dashboards, and management summaries.
Track contract milestones, expiration dates, renewals, and deliverables.
Support reporting related to change orders, claims, subcontract administration, and commercial performance.
Analyze contract data and provide recommendations to improve contract administration processes.
Maintain commercial records and contract management databases.
Collaborate with Project Management, Operations, Procurement, Legal, Finance, Project Controls, and Executive Leadership.
Participate in project kickoff meetings and commercial reviews.
Support project teams with contract-related training and guidance.
Assist in development and implementation of contract management best practices.
Support enhancement of contract administration procedures and workflows.
Assist with implementation of contract management systems and technologies.
Participate in lessons learned and continuous improvement initiatives.
Contribute to standardization of commercial processes across projects.