Subcontracts Administrator, Millennium Space Systems

Boeing • El Segundo, CA

3d • Onsite

About The Position

The Subcontracts Administrator I supports the administration and execution of subcontracts for company programs and operations. Under the guidance of experienced professionals, the role assists with solicitations, proposal reviews, subcontract awards and modifications, supplier coordination, invoice processing, and subcontract documentation. The position works with cross-functional teams and suppliers to help monitor subcontract requirements, performance, schedule, quality, delivery, and financial status. It also supports compliance with company procedures, FAR/DFARS requirements, trade compliance obligations, DCAA audit expectations, and AS9100 standards. This is an early-career opportunity for an organized, detail-oriented professional interested in developing a career in subcontracts, contracts, procurement, supply chain, or business operations.

The position is onsite at the company's El Segundo, California office. Its internal job title is Procurement Agent, and the team is hiring at level 1 or 2. Applicants must be U.S. citizens and eligible and willing to apply for and maintain a security clearance. An interim and/or final U.S. Secret clearance after starting is required. The role must also meet U.S. export control compliance requirements.

Requirements

• Bachelor’s degree in supply chain management, business, finance, accounting, contracts, procurement, or a related field, or equivalent relevant experience.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, communication, collaboration, and attention-to-detail skills.
• Ability to manage multiple priorities, meet deadlines, and handle sensitive information appropriately.
• Ability to obtain a U.S. security clearance; U.S. citizenship is required by the U.S. Government.
• Applicants must be U.S. citizens and eligible for a security clearance, and must be willing to apply for and maintain one. An interim and/or final U.S. Secret clearance after starting is required.
• Must meet U.S. export control compliance requirements; the posting specifies a U.S. Person as defined by 22 C.F.R. §120.62.

Nice To Haves

• 0–2 years of relevant experience, including internships, co-op assignments, academic projects, or entry-level work.
• Willingness and ability to learn government contracting, procurement, and compliance requirements.
• Experience or coursework in aerospace, defense, manufacturing, contracts, subcontracts, procurement, supply chain, finance, or accounting.
• Familiarity with FAR/DFARS or government procurement regulations.
• Experience with supplier documentation, purchase orders, invoices, or contract administration.
• Experience with Deltek Costpoint or another ERP system.
• Ability to obtain and maintain any required security clearance or program access.

Responsibilities

• Support the subcontract lifecycle by preparing and issuing RFPs, RFQs, and RFIs; tracking supplier responses; maintaining solicitation records; assisting with proposal reviews and fact-finding; and supporting subcontract awards, execution, and modifications.
• Maintain accurate subcontract records in accordance with controlled-document and configuration-management processes.
• Assist with monitoring supplier compliance, performance, schedule, delivery, quality, financial status, risks, and opportunities.
• Coordinate with internal stakeholders, including Legal, Security, Procurement, Trade Compliance, Engineering, Manufacturing, Program Management, Program Controls, Supply Chain, and Quality Assurance.
• Support subcontractor communications and track deliverables, milestones, documentation, and contractual obligations.
• Assist with invoice processing by reviewing invoices, reconciling charges with company cost-tracking tools, and coordinating with Accounts Payable to resolve discrepancies.
• Prepare subcontractor performance reports, metrics, graphs, and charts for internal stakeholders.
• Support supplier improvement activities and document results.
• Apply company procedures and support compliance with applicable FAR/DFARS, DCAA, AS9100, trade compliance, and legal requirements.
• Participate in departmental process-improvement and efficiency initiatives.
• Perform other related duties as assigned.

Benefits

• Competitive base pay and variable compensation opportunities.
• Eligible employees may enroll in benefit programs generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and programs providing paid and unpaid time away from work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level