Subcontracts Administrator, Millennium Space Systems
About The Position
Millennium Space Systems, a part of Boeing Defense, Space and Security, is a small satellite company focused on national security space. The Subcontracts Administrator I supports the administration and execution of subcontracts for company programs and operations. Working under the guidance of experienced professionals, this early-career role assists with solicitations, proposal reviews, subcontract awards and modifications, supplier coordination, invoice processing, and subcontract documentation. The position works with cross-functional teams and suppliers to help monitor subcontract requirements, performance, schedule, quality, delivery, and financial status. It also supports compliance with company procedures, FAR/DFARS requirements, trade compliance obligations, DCAA audit expectations, and AS9100 standards. The role is suited to an organized, detail-oriented person interested in developing a career in subcontracts, contracts, procurement, supply chain, or business operations. It is onsite at the company's office in El Segundo, California. The internal job title is Procurement Agent, and the team is hiring at level 1 or 2.
Requirements
- Bachelor's degree in supply chain management, Business, Finance, Accounting, Contracts, Procurement, or a related field; or equivalent relevant experience.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Strong organizational, communication, collaboration, and attention-to-detail skills.
- Ability to manage multiple priorities, meet deadlines, and handle sensitive information appropriately.
- Ability to obtain a U.S. Security Clearance; U.S. citizenship is required by the U.S. Government. An interim and/or final U.S. Secret Clearance post-start is required.
- Must satisfy the Company's Conflict of Interest (COI) assessment process.
- Must meet U.S. export control compliance requirements as a U.S. Person.
- Must be willing to apply for and maintain a security clearance.
Nice To Haves
- 0–2 years of relevant experience, including internships, co-op assignments, academic projects, or entry-level work.
- Willingness and ability to learn government contracting, procurement, and compliance requirements.
- Experience or coursework in aerospace, defense, manufacturing, contracts, subcontracts, procurement, supply chain, finance, or accounting.
- Familiarity with FAR/DFARS or government procurement regulations.
- Experience with supplier documentation, purchase orders, invoices, or contract administration.
- Experience with Deltek Costpoint or another ERP system.
- Ability to obtain and maintain any required security clearance or program access.
Responsibilities
- Support the subcontract lifecycle by preparing and issuing RFPs, RFQs, and RFIs.
- Track supplier responses and maintain solicitation records.
- Assist with proposal reviews and fact-finding activities.
- Support subcontract awards, execution, and modifications.
- Maintain accurate subcontract records in accordance with controlled-document and configuration-management processes.
- Help monitor supplier compliance, performance, schedule, delivery, quality, financial status, risks, and opportunities.
- Coordinate with internal stakeholders, including Legal, Security, Procurement, Trade Compliance, Engineering, Manufacturing, Program Management, Program Controls, Supply Chain, and Quality Assurance.
- Support subcontractor communication and track deliverables, milestones, documentation, and contractual obligations.
- Assist with invoice processing by reviewing invoices, reconciling charges with company cost-tracking tools, and coordinating with Accounts Payable to resolve discrepancies.
- Prepare subcontractor performance reports, metrics, graphs, and charts for internal stakeholders.
- Support supplier improvement activities and document results.
- Apply company procedures and support compliance with applicable FAR/DFARS, DCAA, AS9100, trade compliance, and legal requirements.
- Participate in departmental process-improvement and efficiency initiatives.
- Perform other related duties as assigned.
Benefits
- Competitive base pay and variable compensation opportunities.
- Eligible employees may enroll in health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and programs providing paid and unpaid time away from work.
- Relocation assistance is not a negotiable benefit for this position.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
