Subcontracts Administrator

Bechtel Corporation•New Albany, OH

2d•Onsite

About The Position

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status reports, monitor areas of subcontract performance, and inquire on and investigate subcontract problems. Your work will contribute to efficient project execution and compliance with contractual obligations. Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. We are partnering with the North America Building Trades Unions and suppliers to create several thousand new jobs and work with local education organizations to implement new training programs that will support the future talent pipeline. Bechtel Manufacturing & Technology, Inc. offers engineering, procurement, and construction services for customers in the semiconductor manufacturing, electric vehicle, and data center markets. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

Requirements

Knowledge of subcontract administration, service acquisition, procurement regulations, policies, and contracting practices within the engineering/construction industry.
Demonstrated knowledge of contract law, commercial terms, pricing, negotiations, and cost/accounting principles used in subcontract administration.
Ability to administer subcontract performance, changes, claims, backcharges, and other commercial matters while maintaining compliance with contractual requirements.
Strong organizational, written and verbal communication skills, with the ability to coordinate effectively across Construction, Engineering, Procurement/Supply Chain, Legal, Risk Management, and Project Controls.

Responsibilities

Acts on own initiative on assigned subcontracts of increasing value and complexity
Gathers and compiles support data for the preparation of documents and the management of subcontracts
Assists Subcontract Manager or more senior Subcontract Professionals in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems
Monitors areas of subcontract performance, as assigned
Conducts investigations and inquiries into specific subcontracts problems, as assigned
Organizes materials for the preparation of meetings, presentations, and training sessions, and prepares periodic status reports
Works with Digital Supply Chain and other Automation Tools
Duties and responsibilities involve the formation and award of small value, routine-type subcontracts
Assists with negotiations in commitment of contracts, but directs negotiation in small value contracts
Develops and issues subcontracts and services agreements as assigned
Prepares bidders’ lists and pre-qualifies bidders
Forms bid request packages and issues bid request packages to approved bidders
Coordinates bidders’ questions and answers to those questions
Receives bids and evaluates bids commercially
Prepares Commercial Bid Summary and recommendations
Recommends and secures approvals in accordance with established procedures
Prepares subcontract documents for execution
Prepares and maintains control and status reporting documents
Communicates with Engineering, Construction and/or Operations to assist and/or guide them in the preparation of the Service Requisition and Scope of Work for the Contracts of services to achieve the understanding needed to process these requisitions
Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters
After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules
Assists project team when instructed in solving and attending to problems on commitments involving low monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions
Works with Digital Supply Chain and other Automation Tools