Subcontracts Administrator - AI

Ahtna • Anchorage, AK

13d • Remote

About The Position

The Subcontracts Administrator supports project execution of prime federal government and commercial contracts across construction and services business lines by securing timely and cost-effective subcontract agreements and maintaining strong vendor relationships. This role ensures compliance with prime contract requirements, FAR/DFARS flow‑downs, and internal policies while serving as a trusted day‑to‑day point of contact for subcontractors and program teams. Ahtna, Inc.’s procure-to-pay function is focused on enhancing scalability, compliance, and operational performance. This role supports standardized, data-driven processes and plays a key part in advancing improvements across procurement and contract management functions.

Requirements

• Bachelor’s degree in Business Administration, Legal Studies, Supply Chain Management, Finance, or a related field. Experience may be substituted on a 1:1 basis for education.
• Three (3) or more years of experience with prime contract or subcontract administration within a government contracting environment.
• Experience working with FFP, CPFF, IDIQ, and T&M contracts.
• Experience with Commercial contracts and contract negotiation.
• Experience processing subcontract modifications and change support.
• Working knowledge of FAR, DFARS, supplementary regulations, and flow-down requirements.
• Knowledge of Service Contract Act and Davis Bacon Act.
• Proficient with Microsoft Office, including SharePoint, Outlook, Excel, and Word.
• Experience with computerized accounting software, preferably Deltek Costpoint.
• Strong organizational, analytical, and communication skills.
• Must provide a resume

Nice To Haves

• Specialized training, and/or an advanced degree, such as an MS, may be substituted for work experience
• Experience supporting DoD and civilian federal agencies.
• Familiarity with IDIQ and task-order environments.
• Professional certification (CPSM, CFCM, CPCM, or similar).
• Submit a cover letter
• Experience and knowledge of Alaska Native cultures
• Shareholder Preference Pursuant to applicable law, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.
• Team Collaboration - Ability to foster a flexible, cooperative, and team-oriented environment with internal departments and external vendors.
• Adaptability - Ability to embrace change and ambiguity with a proactive mindset.
• Multi-Tasking - Ability to effectively adapt to fast-paced, multi-tasked work environments.
• Team Contribution - Ability to contribute positively within a flexible, team-based setting.
• Communication, Oral and Written - Ability to demonstrate strong verbal and written communication skills.
• Contractor/Vendor Relations - Ability to maintain proficiency in managing contractor and vendor relationships.

Responsibilities

• Administer subcontracts from award through closeout with minimal supervision.
• Assess proposed subcontractors and vendors for strategic alignment.
• Draft, review, and process subcontract agreements, purchase orders, modifications, funding actions, and extensions.
• Develop and monitor compliance with FAR, DFARS, and supplemental flow downs.
• Ensure subcontract terms and conditions comply with FAR/DFARS and prime contract requirements.
• Support subcontract change management, including scope, funding, and schedule modifications.
• Gather and maintain subcontractor deliverables including bonding and insurance documents.
• Support Contracts and Program Managers with price and equitable adjustments.
• Collaborate with Contracts and Program Managers to draft and issue routine and non-routine subcontractor correspondence and notices.
• Coordinate subcontract actions with Contract Managers, Program Managers, and Finance.
• Monitor subcontract performance, funding, deliverables, and key dates.
• Maintain audit‑ready subcontract files and documentation.
• Identify compliance issues, risks, or inconsistencies and escalate appropriately.
• Support proposal efforts, subcontractor onboarding, and closeout activities.
• Maintain a service-oriented approach in all interactions, emphasizing responsiveness, clear communication, and accountability to ensure a positive internal and external customer experience.
• Support organizational transformation initiatives, including process improvements, system enhancements, and operational standardization efforts.
• Adapt to evolving business needs and contribute to the refinement of procedures and best practices.
• Collaborate cross-functionally to implement changes and ensure alignment with strategic objectives.

Benefits

• medical, dental, and vision insurance
• life insurance
• a 401(k) plan with a 3% match
• paid time off (PTO)
• company-paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level