Subcontract Specialist
About The Position
Responsible for drafting, creating, and issuing project specific subcontracts upon receipt of approved requisitions, communicating with subcontractors on the development of contract documents, including terms and conditions and technical exhibits, coordinating with Commercial Services leadership, Legal, and Operations if negotiations are needed related to contracts. This position will also follow and maintain processes and systems utilized by the company to perform subcontract administrative tasks and functions, work collaboratively across the organization and actively support the company’s values and beliefs. This role can be remote or located in one of our corporate offices: Fargo-ND, Indianapolis-IN or Phoenix, AZ. This position will have up to 10% travel to regional office or site locations. If located near a corporate office the role will be required to work in the office.
Requirements
- Three to five years of experience in procurement, supply chain or business-related field in the construction industry
- Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles
- Strong data analysis and problem-solving skills
- Strong written and verbal communication skills, including ability to work well within a team
- Demonstrate knowledge of construction subcontract practices and creation of subcontracts
- Ability to negotiate subcontract terms and conditions prior to execution
- Familiar with ERP systems
- Strong computer (Word, Excel, SharePoint) skills
- Effective time management skills
- Work efficiently and calmly when tight deadlines or other stress factors arise
- Decisive and show advanced problem-solving capabilities
Nice To Haves
- Associates or Bachelor’s degree in supply chain, business, paralegal, construction management or related field preferred
- Experience using Procore for construction/EPC industry and/or supply chain preferred
Responsibilities
- Create various subcontract agreements with necessary exhibits, attachments, terms and conditions from approved requisitions on projects as assigned
- Verify requisition data and clarify unclear items through timely and detailed communications with requisitioners, subcontractors, and other stakeholders
- Create contracts with minimal guidance
- Utilize company master agreements in the creation of applicable contracts
- Recognize deviations and assist with subcontractor negotiation on project specific contract terms and conditions while elevating issues to Commercial Services, Legal, or Operational leadership as applicable
- Communicate with Commercial Services, Legal, Permitting, and Insurance to ensure subcontractor requirements are captured in subcontract agreements
- Adhere to and provide input to Commercial Services leadership on company guidelines related to subcontract creation and approvals
- Track work order and change order completion through all approval and execution stages to ensure it is invoiceable and interfaced with accounting
- Assist in creating and analyzing data related to key performance indicators
- Enter and maintain all pertinent data in the company Enterprise Resource Planning (ERP) systems and project management platforms
- Communicate work order or subcontract information to accounting for receiving report verification and to support processing of necessary payables
- Support project closeout
- Other duties as assigned
Benefits
- Compensation $70,000 - $103,000/year base salary, commensurate with experience
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match
- Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
- Discounted National Gym Membership Network
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Benefits Continuation
- Employee Assistance Program
- Short and long-term disability, life insurance, and accidental death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
