Subcontract Specialist

Wood•Greenville, SC

17h

About The Position

Under direction, undertakes the execution of specific aspects of subcontracts execution and / or quantity surveying. Basic understanding of the client’s head contract requirements including Wood responsibilities and knowledge of how this may impact on project subcontract activities. Has working knowledge of commercial terms and conditions, interfaces with Wood legal/commercial experts and can under guidance initiate/discuss exceptions in order to reach a robust commercial agreement. Under direction, execution of project subcontract operations and co-ordination of interface activities with other project team members in accordance with applicable company and project requirements, systems, procedures, budgets and schedules. Where applicable, and suitably trained and qualified, execute quantity surveying duties in accordance with applicable practices and procedures. Under direction, execution of post award subcontract activities during construction phase in the field including home office liaison and interface with the client’s organisation, where applicable. Field administration of allocated construction and services contracts in accordance with applicable corporate and project requirements, systems, procedures, budgets and schedules. Reports progress of all activities for which they are personally responsible. Update reports/systems with required information to allow accurate reporting and highlights any critical issues and risks to direct supervision.

Requirements

Basic understanding of the client’s head contract requirements including Wood responsibilities and knowledge of how this may impact on project subcontract activities.
Working knowledge of commercial terms and conditions.
Ability to interface with Wood legal/commercial experts and under guidance initiate/discuss exceptions in order to reach a robust commercial agreement.
Ability to execute project subcontract operations and co-ordination of interface activities with other project team members in accordance with applicable company and project requirements, systems, procedures, budgets and schedules.
Ability to execute quantity surveying duties in accordance with applicable practices and procedures (where applicable, and suitably trained and qualified).
Ability to execute post award subcontract activities during construction phase in the field including home office liaison and interface with the client’s organisation (where applicable).
Ability to administer allocated construction and services contracts in accordance with applicable corporate and project requirements, systems, procedures, budgets and schedules.
Ability to report progress of all activities for which they are personally responsible.
Ability to update reports/systems with required information to allow accurate reporting and highlights any critical issues and risks to direct supervision.
Familiarity with appropriate and current corporate execution procedures and Project Specific Procedures.
Ability to undertake subcontracts activities under direction in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
Ability to support prequalification activities co-ordinating the input from other disciplines as appropriate and prepare qualification report and list of tenderers form for approval.
Ability to support the preparation of contract enquiry documentation, including where applicable the expediting of scopes of work, terms and conditions of contract, enquiry documentation and the like.
Ability to process tender information received in response to enquiries.
Ability to participate in and/or direct pre-tender and/or tender evaluation meetings and prepare notes of meeting when required.
Ability to prepare contract documents for review.
Ability to undertake / monitor the administration of contracts (i.e. processing of payment certificates, price variation summaries etc.) and ensure the satisfactory operation of procedures.
If assigned to the field, ability to become familiar with the project organisation, project schedule, work scope and the allocated subcontracts; including their conditions, forms of tender, bills of quantities, pricing schedules and associated general requirements and ensure their effective liaison with all other site disciplines.
Ability to monitor any changes to the value of the work in each allocated construction contract arising from drawing revisions, Field Instruction’s, Field Variation Order’s or other causes.
Ability to ensure that subcontractors receive all necessary access, materials, documents and information including site safety, labour and discipline regulations to enable them to meet their contractual obligations and maintain comprehensive records of shortfalls of supply of any such deliverables.
Ability to seek advice on the use of remedies under the subcontract in order to ensure that subcontractors meet their contractual obligations.
Ability to monitor and, in collaboration with other appropriate site disciplines, ensure that the performance of each assigned subcontractor is recorded together with explanations for any deviations from the performance anticipated from the contractor’s tender.
Ability to coordinate all commercial and contractual activities on allocated construction and services contracts, including issue of variations, maintaining register of claims, ensuring interim and final acceptance certificates are issued, performance record keeping, close-out activities and the return of all relevant records to home office for archiving.
Ability to carry out quantity surveying duties when required and qualified to do so.
Ability to promote safe working practices and demonstrate safe behaviours.
Understanding and ability to live Woods vision, values and behaviours.
Understanding and ability to work under direction with the Wood Financial Management Framework applicable to subcontracts.
Ability to complete performance appraisals.
Ability to record all internal and external in year savings.

Responsibilities

Operate in accordance with appropriate and current corporate execution procedures and Project Specific Procedures.
Undertake subcontracts activities under direction in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
Support prequalification activities co-ordinating the input from other disciplines as appropriate and prepare qualification report and list of tenderers form for approval.
Support the preparation of contract enquiry documentation, including where applicable the expediting of scopes of work, terms and conditions of contract, enquiry documentation and the like.
Process tender information received in response to enquiries. Participate in and/or direct pre-tender and/or tender evaluation meetings and prepare notes of meeting when required.
Prepare contract documents for review.
Undertake / monitor the administration of contracts (i.e. processing of payment certificates, price variation summaries etc.) and ensure the satisfactory operation of procedures.
If assigned to the field, become familiar with the project organisation, project schedule, work scope and the allocated subcontracts; including their conditions, forms of tender, bills of quantities, pricing schedules and associated general requirements and ensure their effective liaison with all other site disciplines.
Monitor any changes to the value of the work in each allocated construction contract arising from drawing revisions, Field Instruction’s, Field Variation Order’s or other causes.
Ensure that subcontractors receive all necessary access, materials, documents and information including site safety, labour and discipline regulations to enable them to meet their contractual obligations and maintain comprehensive records of shortfalls of supply of any such deliverables.
Seek advice on the use of remedies under the subcontract in order to ensure that subcontractors meet their contractual obligations.
Under direction, monitor and, in collaboration with other appropriate site disciplines, ensure that the performance of each assigned subcontractor is recorded together with explanations for any deviations from the performance anticipated from the contractor’s tender.
Under direction, coordinate all commercial and contractual activities on allocated construction and services contracts, including issue of variations, maintaining register of claims, ensuring interim and final acceptance certificates are issued, performance record keeping, close-out activities and the return of all relevant records to home office for archiving.
Carrying out quantity surveying duties when required and qualified to do so.
Promotes safe working practices and demonstrate safe behaviours.
Understand and live Woods vision, values and behaviours.
Understands and works under direction with the Wood Financial Management Framework applicable to subcontracts.
Completes performance appraisals.
Records all internal and external in year savings.