Subcontract Analyst

LLNL•Livermore, CA

6d•Hybrid

About The Position

Lawrence Livermore National Laboratory (LLNL) is seeking a Subcontract Analyst to solicit, negotiate, award, and administer various types of subcontracts for research and development, as well as commercial equipment, materials, supplies, and services. This role involves negotiating and administering moderate to high-value, fixed-price, cost-reimbursable, and complex subcontracts in accordance with applicable regulations. The position is in Division B within the Procurement Department and may offer a hybrid schedule after a probationary period, with specifics determined by team and organizational needs. The role can be filled at two levels (F04.3 or F04.4) based on experience, with additional responsibilities assigned at the higher level.

Requirements

Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
Bachelor’s degree in business administration or related field, or equivalent combination of education and related experience.
Significant experience negotiating and administering subcontracts with unusual and/or complex terms and conditions.
Significant experience applying price analysis techniques to determine the best value for an organization.
Working and practical knowledge of theories, practices, procurement techniques and methods such as DOE Acquisition Regulations (DEAR)s and/or Federal Acquisition Regulations (FAR)s, cost accounting standards, business law, government regulations, commercial business practices and Generally Accepted Accounting Principles (GAAP).
Experience developing and writing a variety of contract types, including fixed price subcontracts and purchase orders, cost reimbursable contracts, and blanket agreements.
Ability to analyze and solve complex problems that are diverse and multi-faceted, including sound decision-making skills with ability to be innovative, assess complex situations, recommend appropriate actions, and implement solutions.
Proven leadership skills and/or project management experience.
Advanced verbal and written communication and strong interpersonal skills necessary to interact effectively within a diverse team environment, program managers, clients, customers, and external vendors and in providing a high level of customer service.
Effective organizational skills and ability to work in a fast-paced environment while simultaneously handling a diverse and varied workload, including ability to work independently toward goals and objectives.
Extensive experience drafting, negotiating, awarding, and administering high dollar value, highly unusual and complex subcontracts, including advanced knowledge of government and commercial subcontracts using best value techniques and determining reasonableness of cost and price (F04.4 level).
Extensive leadership and/or project management experience with the ability to lead and/or mentor subcontract analysts (F04.4 level).
Experience interpreting complex technical specifications, statements of work, and processes to effectively engage with a diverse range of staff including vendors, managers and programmatic scientists and engineers (F04.4 level).

Nice To Haves

Demonstrated ability to effectively use AI tools and technologies to improve work quality and productivity.

Responsibilities

Apply and interpret established procurement policies, procedures, and processes, ensuring compliance with internal/external standards and DOE/NNSA requirements.
Assist organizations in all subcontract placement activities, including developing statements-of-work, identifying sources, and participating in acquisition planning.
Review requisitions for completeness, ensure appropriate subcontract forms, identify prospective bidders, participate in vendor surveys, prepare and issue solicitations, host site visits, and issue addendums.
Evaluate quotations and proposals, determine final vendor selection, negotiate terms and conditions, price, delivery terms, or project schedules, and award subcontracts within signature authority or prepare for higher-level signature.
Administer multi-faceted and moderate to high-dollar value subcontracts from award through close-out, including participating on project teams, maintaining file documentation, managing vendor performance, negotiating modifications, approving invoices, and reviewing close-out documentation.
Analyze and interpret data with multiple factors and criteria, independently selecting methods and techniques to develop practical solutions for complex and diverse problems.
Prepare reports and responses to audits or reviews, develop and write complex and technical best-value source selection correspondence, and provide recommendations.
Serve as a knowledge leader and technical resource, interfacing between subcontractors and Laboratory personnel.
Collaborate with and lead procurement personnel and projects.
Interact with internal customers, managers, team members, and external vendors.
Perform other duties as assigned.
Evaluate and administer highly complex, sensitive, and unique subcontract proposals from award through close-out, including frequent negotiation of multi-faceted, high-dollar value, unique and/or specialized requirements (F04.4 level).
Serve as a senior-level technical resource and interpret highly complex technical specifications, statements of work, and processes to effectively participate in discussions with vendors, managers, and programmatic scientists and engineers (F04.4 level).
Manage complex projects, function as a project leader, and/or serve as a supervisor or mentor to other subcontract analysts (F04.4 level).