Sr. Subcontract Admin

US Tech Solutions • Fulton, MD

3d

About The Position

The Senior Subcontract Administrator (Sr. SCA) will perform a full range of procurement and administration activities associated with subcontracting work. The Sr. SCA will be responsible for administering a full range of subcontract type and size from Time and Materials, Cost Plus and Fixed Price up to any dollar threshold. Under minimal supervision, solves complex problems requiring detailed knowledge of field and industry best practices. Uses experience and problem-solving skills to develop and improve processes. Execute highly complex subcontracts. Experience with TINA subcontracts and supplier management is necessary. Responsible for daily operation requirements and workflow of numerous government and commercial subcontracts. Develop and prepare solicitation documents (Request for Proposal, Request for Quote, and Invitational Bid) Review subcontract activities at pre-solicitation and award phase for risk and compliance assessment. Prepare source selection statements and other required file documentation. Protect the company’s interest and ensure compliance with company policies, legal and regulatory requirements. Review and administer subcontracts to ensure satisfactory progress and compliance with terms and conditions of the subcontract, and to identify problems that threaten contractor performance; collect end-user feedback and identify areas requiring improvements or corrective action; recommend actions when subcontractor is not in compliance with subcontract clauses and provisions, or issue corrective action plan as required. Manages modifications and change orders in support of customer demands and all other aspects of day-to-day subcontract administration. Participate in bid and proposal activities to include but not limited to data calls, and cost proposals and pricing activities, including price negotiation, in conjunction with multiple departments. Analyze and independently resolve or coordinate resolution of technical and administrative problems involving subcontracts. Regular interaction with finance, accounting, business development and senior management.

Requirements

• Minimum of 5 - 8 years of experience in subcontracts administration working for a federal contractor or equivalent work experience.
• Experience with TINA subcontracts and supplier management.
• Negotiate price, contract specifications, delivery dates, incentives and other terms and conditions.
• Implement FAR, DFAR requirements as related to procurement.
• Prepare documentation summary and cost/price analysis.
• Must be organized, detail oriented and demonstrate strong time management skills.
• Able to coordinate and prioritize multiple projects with limited supervision in a fast-paced environment.
• Excellent written and verbal communication skills.
• Able to adapt to changing work efforts and manage shifting priorities.
• Able to develop and maintain professional relationships with peers, vendors, and customers.
• Contribute to a professional work environment by demonstrating integrity, teamwork, and a positive attitude.
• Excellent MS Word and MS Excel skills.

Nice To Haves

• Experience with Deltek Costpoint is a plus.

Responsibilities

• Perform a full range of procurement and administration activities associated with subcontracting work.
• Administer a full range of subcontract types and sizes (Time and Materials, Cost Plus, Fixed Price) up to any dollar threshold.
• Solve complex problems requiring detailed knowledge of field and industry best practices.
• Develop and improve processes using experience and problem-solving skills.
• Execute highly complex subcontracts.
• Manage daily operation requirements and workflow of numerous government and commercial subcontracts.
• Develop and prepare solicitation documents (Request for Proposal, Request for Quote, and Invitational Bid).
• Review subcontract activities at pre-solicitation and award phase for risk and compliance assessment.
• Prepare source selection statements and other required file documentation.
• Ensure compliance with company policies, legal and regulatory requirements.
• Review and administer subcontracts to ensure satisfactory progress and compliance with terms and conditions.
• Identify problems that threaten contractor performance.
• Collect end-user feedback and identify areas requiring improvements or corrective action.
• Recommend actions when a subcontractor is not in compliance with subcontract clauses and provisions, or issue a corrective action plan.
• Manage modifications and change orders in support of customer demands.
• Participate in bid and proposal activities, including data calls, cost proposals, and pricing activities, including price negotiation.
• Analyze and independently resolve or coordinate resolution of technical and administrative problems involving subcontracts.
• Interact regularly with finance, accounting, business development, and senior management.

Benefits

• US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior