Subawards Compliance Finance Officer, Puerto Rico or Colombia

Prosper Global • San Juan, PR

3d • Remote

About The Position

The Subawards Compliance Finance Officer, working within the Finance Department under the direction of the Finance Manager, is responsible for monitoring partners' actual expenditures against agreed awards and collaborating with sub-awardees to review their due diligence and financial reporting. This role ensures projects are implemented with minimal risk. The position is full-time and will last until the end of September 2027. The salary for Puerto Rico is between $46,000 and $54,625, while the salary for Colombia will be benchmarked on the local scale and commensurate with professional experience. Applications are due by October 8th, and all documents should be submitted in English.

Requirements

• Valid unrestricted work authorization in the country in which you will be based is required at the time of application for this position.
• Prior experience in finance, procurement, operations, or any organizational field is preferred.
• A university degree in finance, accounting or other fields is preferred
• Basic computer skills in MS Office programs, particularly Excel and Word
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Willingness to learn and adapt.
• Fluent verbal and written English skills required, working proficiency in verbal Spanish .
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

Nice To Haves

• Prior experience in finance, procurement, operations, or any organizational field is preferred.
• A university degree in finance, accounting or other fields is preferred

Responsibilities

• Responsible for the review of subrecipient budgets and budget narratives for completeness, as well as financial supporting documentation, accounting records, and expenditures to verify reasonableness, allowability, allocability and overall cost realism in compliance with MC and donor budget requirements.
• Review pre-award due diligence assessments of prospective subrecipients are conducted in accordance with the Mercy Corps Subaward Policy and Procedures (SPP) and donor requirements.
• Recommend appropriate risk mitigation measures, including the incorporation of special award conditions, to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
• Review sub-award modifications by reviewing partner budget modification templates.
• Prepare Financial Monitoring Reports, document findings, communicate recommendations, and monitor implementation of corrective action plans until resolution.
• Review subrecipient fund requests and liquidation reports to verify supporting documentation including programmatic requirements are met.
• Prior to subaward close-out, conduct final financial reconciliation of subawards, ensuring all expenditures have been properly reported, liquidated, and reconciled prior to close-out and all requirements of the subaward agreement have been met and that subaward funds have been properly settled, respective reporting documentation and project-related documentation is documented and filed on the Share Point in full.
• Maintain complete, organized, and audit-ready subaward financial files throughout the entire subaward life cycle in accordance with the MC subaward Manual and Field Finance Manual.
• Develop subrecipient monitoring plans, conduct financial monitoring and prepare financial monitoring visit reports.
• Provide on-going training and support to subrecipients in Mercy Corps subaward financial management procedures and assist in conducting formal subrecipients training workshops and “kick-off” meetings prior to subaward implementation.
• Conduct partner visits as required by the financial monitoring plan to evaluate subrecipients financial management systems, internal controls, supporting documentation, procurement practices, cash management, and compliance with applicable donor regulations.
• Review partner policies and suggest improvements.
• Draft guidelines for partner organizational management, specific to each grant.
• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Prosper Global including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Benefits

• Opportunity to learn various aspects of the organization, gaining knowledge in several departments.
• Allows the candidate to grow and expand their career.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree