Subaward Finance Administrator

Northeastern University•Boston, MA

4d•Remote

About The Position

Northeastern University’s Research Enterprise Services (NU-RES) provides leadership and expertise to faculty, investigators and college administrators in support of research and sponsored programs at Northeastern University. NU -- a dynamic, innovative, and entrepreneurial university with a diverse and growing research portfolio -- seeks to hire talented, experienced administrators who are dedicated to supporting investigators secure and manage their extramurally sponsored activities. The University is committed to hiring and developing personnel who enjoy working in a high-performing culture that rewards excellence. To learn more about Northeastern’s unique academic environment and generous benefits please see: http://www.northeastern.edu/hrm/. Northeastern is a global university and NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with University policies and guidance. Reporting to the Assistant Director, Subawards, Research Administration, is the point of contact and primary resource for the faculty, department staff and subrecipients related to the management of invoices received by Northeastern University under externally sponsored programs. The Subaward Finance Administrator works in partnership with faculty, University staff and subrecipients by facilitating the coordination and flow of information in support of effective payment of invoices related to sponsored programs.

Requirements

Ability to work in a fast-paced, deadline driven environment; e.g. multiple projects, with routine interruptions and changing priorities
Exceptional written and oral communication skills and the ability to facilitate group activities
Ability to work with a wide range of individuals with varying sophistication and information needs
Demonstrated experience utilizing critical thinking skills to proactively solve or mitigate problems, including anticipating issues, identifying solutions and providing appropriate communication to impacted parties
Ability to work with minimal supervision
Solid judgment and capacity to exercise discretion to resolve ambiguity and promote effective solutions.
Strong commitment to constructively contribute to a customer service environment, providing professional, timely, efficient, and courteous service to the university research community.
Ability to navigate through multiple systems and platforms to execute roles and responsibilities efficiently
Bachelor’s degree and a minimum of 1year relevant experience in the field of research administration in an academic, industry, Federal contracting non-profit, or similar setting is required.

Nice To Haves

Proficiency in Microsoft Excel and SharePoint is preferred.

Responsibilities

Review and comprehend the payment terms under a wide range of funding sources including Federal, state, local government agencies and industry sponsors to ensure invoices are compliant.
Serves as primary administrative contact for faculty and researchers related to financial aspects of outgoing subawards.
Facilitates communications with subrecipients.
Conducts subrecipient monitoring in accordance with Federal regulations.
Liaises with NU stakeholders such as Procurement, Accounts Payable and Finance.
Communicates directly with faculty, researchers and administrators to assist them with the required financial aspects and regulatory monitoring of their subawards.
Provides operational support, including data management and reporting, processing and tracking incoming subcontract invoices through the Research Invoice Inbox.
Works with Northeastern Faculty, Administrators and subrecipients to obtain approval for payment; updates and maintains relevant information in respective databases.
Contacts subcontract sites when issues arise and to respond to inquiries.
Prepares and submits Federal Funding Accountability and Transparency Act (FFATA) subaward reports.
Collaborates with Research Finance annually to ensure compliance with Uniform Guidance requirements.
Works with the Assistant Director, Subawards to create robust processes, procedures and best practices for management, intake of requests, and administration of subaward invoices.
Identifies and implements process changes that reduce risk and increase automation of various business processes, develops tools and relevant in support of NU Research Enterprise Services.
Support management with ad hoc assignments as needed.