Studio Sample Coordinator

Fashion Nova•Beverly Hills, CA

6d•Onsite

About The Position

The Studio Sample Coordinator is responsible for the accurate intake, tracking, organization, and movement of product samples throughout the studio production lifecycle. This role plays a critical part in ensuring samples are properly prepared, assigned, and available to support daily photo studio operations in a fast-paced environment.

Requirements

Strong attention to detail and organizational skills
Ability to work efficiently in a high-volume, fast-paced environment
Basic computer proficiency; experience with inventory or tracking systems preferred
Strong communication and collaboration skills
Ability to multitask and prioritize effectively

Responsibilities

Process incoming samples and ensure accurate system entry at all required workflow stages
Maintain real time tracking of sample status, ensuring data accuracy and visibility
Organize and manage sample storage using established filing systems and standards
Partner with styling and studio teams to ensure samples are properly prepared and available for shoots
Perform quality control checks to verify sample details, labeling, and grouping accuracy
Monitor and resolve discrepancies such as missing scans, incorrect assignments, or unaccounted samples
Support prioritization of samples based on business needs, including high-priority or aged inventory
Manage post-shoot sample processing, including rescanning, verification, and reintegration to pass to studio
Maintain readiness of samples for reshoots or additional production needs
Contribute to reporting processes and support inventory visibility initiatives