Studio Manager, Workman

Hachette Book Group•New York, NY

7d•Onsite

About The Position

The Workman Art Department is seeking to hire a Studio Manager. The Studio Manager will provide vital administrative and art management support to the Creative Director and Design Department as a whole and will interact heavily with art directors, designers, editorial, managing editorial, publicity/marketing, production and accounting departments to ensure timely workflow, department deadlines and interdepartmental requests.

Requirements

Must be very comfortable with Mac operating systems, as all art department computers are Macs
Must be very comfortable in Microsoft Office
Must be comfortable with administrative duties as well as more creative tasks

Nice To Haves

Adobe Creative Suite (Photoshop and InDesign especially) optimal but not required
Experience in an art department / creative media workplace / art assisting optimal but not required
Strong communication skills (verbal and written) with the ability to communicate clearly and follow up as needed with professionalism
Excellent organizational skills with the ability to manage multiple schedules across various internal systems
Strong time management skills with an ability to prioritize tasks

Responsibilities

Tracking of all cover mechanicals (galleys and jackets)
Tracking cover briefs, copy submissions, and barcode files from various departments
Uploading and maintaining cover jpegs and layered files on Aprimo (Digital Asset Manager) and server
All invoicing / setting-up new vendors with finance department, tracking of invoice payment status and licensing information
Updating art budget in Title Management system
Providing cover jpegs and/or layered files to other departments that need them
Sending out artist copies from the warehouse and assorted mockups and jackets to retail accounts as needed
Attending all cover meetings, art status meetings, and production meetings
General admin support to the department as needed
Assisting with in-house color Epson proofing (especially with the Calendar team) – sending files to Epson and prepping Epson proofs for review.
Coordinating with freelance designers to route covers and interiors, communicate schedules, and supply status updates