UNIV - Student Services Program Coordinator II, DHL&M, College of Health Professions

Medical University of South Carolina•Charleston, SC

8h•Onsite

About The Position

Performs professional duties as a student services coordinator for assigned program(s) within the College of Health Professions. Program assignment(s) could vary between residential, hybrid or fully online programs within the Department of Healthcare Leadership & Management. This role involves advising students, coordinating enrollment, managing admissions processes, organizing student events, and overseeing communications related to student services.

Requirements

A bachelor's degree and one year of experience in student services programs.
Must be autonomous with a high level of attention to detail.
Ability to establish and effective working relationships with students, faculty, staff, and the public.
Ability to identify, develop and implement processes and procedures to streamline efficiencies.
Ability to provide supportive guidance for a wide range of student problems and concerns.
Must be an effective verbal and written communicator.
Must have skills in multiple software applications.
Must be computer literate with experience in Microsoft Office applications.
Must be able to work independently with minimal supervision.
Must be able to maintain a high degree of confidentiality and professionalism.
Computer literacy.

Responsibilities

Advising students regarding course requirements, university and college policies, compliance with university-mandated training, program degree requirements, and student holds.
Navigating students to university-wide resources for student wellness, enrollment & academic support.
Coordinating the enrollment management process for assigned divisions, including course activation, registration, scheduling, and the development & distribution of curriculum details to student cohorts each semester.
Monitoring and auditing student records while maintaining student files.
Facilitating transcript grade audits to ensure all students are in good academic standing.
Analyzing and preparing student data and generating statistical reports for division leadership needs.
Collaborating with division leaders on the development of academic calendars, cost of attendance worksheets, and curriculum changes.
Reviewing program information for compliance with college & university guidelines and ensuring on-time submission of updates to the Office of Enrollment Management (OEM).
Serving as the point of contact for applicants under review, advising them regarding admissions requirements, processes, and program information.
Collaborating with division and OEM admissions team to develop the annual admissions cycle timeline and routinely communicate to ensure expectations will be met.
Managing applicant review processes, including interview scheduling, and communications.
Supporting logistic efforts for on-campus & virtual admissions events such as interview days and admitted student open house days.
Working closely with OEM Admissions liaison ensuring accurate & timely applicant processing, applicant status changes and program updates.
Initiating all communication with applicants regarding final decisions and developing/distributing accurate and informative admission notifications.
Preparing and analyzing admissions and applicant data, and generating customized reports for division directors and admissions committees.
Managing and organizing student events including graduations, hooding, clinical celebrations, and honor society ceremonies.
Facilitating logistics associated with events and collaborating to ensure events are well organized and provide a positive experience for students and families.
Verifying student records to ensure eligibility of students for participation in ceremonies/events.
Collaborating with Division Directors to ensure updates to student handbooks and student resources.
Preparing, writing, editing and identifying ways to enhance materials.
Collecting onboarding student information, documents and disseminating to college / division as needed or requested.
Managing student’s class D2L Brightspace resources.
Establishing and maintaining all key dates on faculty / division calendars.
Reviewing and verifying all information being posted on these calendars and ensuring information is accurate and up to date each semester.
Establishing and maintaining student One Drive Groups for cohort email correspondence and resource management.
Providing timely notification and reminders to students regarding enrollment deadlines, graduation requirements, and /or compliance matters.