Student Records and Systems Coordinator

University of Pennsylvania•Philadelphia, PA

2d•$22 - $25•Onsite

About The Position

Reporting to the Associate Director, the Student Records and Systems Coordinator plays a key role in supporting Penn Abroad's student records administration, data management, and operational activities. The role serves as a core part of the inbound Exchange at Penn team, but also collaborates closely with Penn Abroad program teams to support the successful delivery of global learning opportunities for Penn students through a variety of administrative and systems-based functions. Specifically, this position serves as a primary administrator of the office's study abroad application management system, oversees student application and program records, supports application and registration processes, generates reports, and ensures the accuracy and integrity of data. The position works across multiple University systems to complete its core functions. In addition, the Student Records and Systems Coordinator contributes to the overall operations of the Penn Abroad office by providing broader administrative support as needed, including managing front-line communications, supporting reception area functions, coordinating purchasing processes, and assisting with other office-wide initiatives.

Requirements

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is require
Strong organizational skills and attention to detail are required.
Proficiency in working with databases, spreadsheets, and generating reports strongly preferred.
Experience studying or interning abroad is strongly preferred.

Nice To Haves

Bachelor’s Degree preferred.

Responsibilities

Administer Penn Abroad’s study abroad application management system, and support technology requests related to effective use of the system across teams, accurate data maintenance, and adherence to standard practices and procedures.
Provide administrative support for global programs, including processing registration and application materials, sharing and transferring information across multiple university systems, and maintaining student records.
Coordinate reporting and data support for Penn Abroad and partners on- and off-campus by generating recurring and ad hoc reports and preparing enrollment and operational data reports.
Provide customer service and administrative support, including supporting financial processes and purchasing, managing shared inboxes and serving as backup coverage for the office phones and reception area.
Other duties and responsibilities as assigned.

Benefits

Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
A wide variety of professional development opportunities
Supportive work and family benefits
A wealth of health and wellness programs and resources
Health, Life, and Flexible Spending Accounts
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Exceptional tuition benefits for employees, their spouse, and dependent children
Tuition assistance at other institutions for dependent children
Generous retirement plans
Penn’s Basic, Matching, and Supplemental retirement plans
Pre-tax or Roth basis for retirement savings
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources as well as cultural and recreational activities
Discounts and Special Services
Free and discounted admission and memberships to arts and cultural centers and museums
Savings on goods and services such as new cars, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours
Penn Home Ownership Services
Adoption Assistance