Student Records and Outreach Coordinator

Mitchell Hamline School of Law • St Paul, MN

7d • Onsite

About The Position

Mitchell Hamline School of Law is seeking to hire a full-time Student Records and Outreach Coordinator. This position is responsible for managing student academic records and course registration, and preparing official documentation including bar exam certifications, degree verifications, and enrollment verifications. This position also manages overseeing grade and transcript processes, coordinating departmental communications, and ordering official diplomas and certificates.

Requirements

• Bachelor's Degree or 3-5 years of experience in an administrative office setting.
• Strong communication and interpersonal skills, including the ability to work effectively with a wide variety of people
• Good organizational skills and attention to detail
• Demonstrated creative problem-solving skills
• Accuracy
• Demonstrated ability to work with confidentiality and discretion
• Ability to handle multiple tasks with frequent interruptions

Nice To Haves

• Experience in an administrative office setting in higher education.
• Bachelor's Degree
• 3-5 years managing records in a Student Information System.
• Fluent using Microsoft Office and other technologies.

Responsibilities

• Enter course credit value changes
• Answer student, faculty, and staff registration questions
• Manage Intent to Graduate dates and applications to graduate
• Update student coding the SIS to graduation status
• Send list of graduating students to key offices
• Order diplomas and certificates
• Manage diploma and certificate re-issues and orders
• Manage Paradigm relationship
• Process and track bar certifications
• Distribute grade deadlines and instructions to all faculty and adjuncts
• Assist faculty with online grade submission and process all grade changes
• Ensure compliance with mandatory requirements
• Enter incomplete grades into SIS
• Communicate grade policies to students
• Process CALI awards and notify students
• Notify students of placement on Dean's List
• Maintain internet submissions
• Maintain student files in accordance with records retention policy
• Coordinate and process transcript requests
• Process letters of good standing
• Process enrollment and degree verification requests
• Fulfill requests for copies of law school applications
• Update My Academics portlet in the student portal as necessary
• Develop forms as necessary
• Manage all outbound email communications to faculty, staff and students
• Manage changes to the Academic Catalog
• Foster a collaborative, cross-trained team
• Promote shared goals and open communication
• Take on other duties as assigned (e.g., new projects and team projects)

Benefits

• Health insurance
• Dental insurance
• Life/AD&D insurance (MHSL pays for)
• Optional Life Insurance
• Disability Benefits (MHSL pays for)
• Generous Holidays and Winter Break
• 403(b) Retirement plan (Generous MHSL match)
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level