Student Programs Manager

University of Chicago•Chicago, IL

3d•Onsite

About The Position

The Pritzker School of Medicine is one of few medical schools to be located physically on its University campus, offering both intellectual and social advantages to students who spend their medical school years within a vibrant, multidisciplinary intellectual community. Most importantly the opportunity for collaborative research and study is outstanding: all divisions of the University and its professional schools are located within steps of the hospital, as are the extensive biological and physical sciences research laboratories, thus providing a rich array of opportunities for our medical students. The Student Programs Manager will have responsibility for providing a high level of program management, administrative support and logistical support in the Student Affairs and Programs unit of the Pritzker School of Medicine. This student-facing position requires exceptional interpersonal and operational skills in planning and executing initiatives, programs, and activities that advance the excellence of the medical education experience at the University of Chicago.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Working knowledge of MS Office.
Must be proficient in Microsoft Excel, PowerPoint, Outlook, and other common software programs used in support of administration.
Must possess superior interpersonal and communication skills, both verb and written.
Must be highly self-motivated and able to work independently and as a team member.
Must have the ability to identify challenges, formulate responses, and implement effective strategies to ensure the excellence of medical education administration at the University of Chicago.
Must be able to enthusiastically support the initiatives of the school and support the faculty Dean of Students, Associate Dean of Students and Professional Development, the Executive Director of Student Affairs, and medical students, while being able to maintain a calm and courteous demeanor and to work productively in managing a heavy workload.
Must be able to prioritize work that often has competing deadlines and must have a keen eye for the highest attention to detail.
Must be able to problem-solve and follow an issue through to resolution.
Must be flexible, adaptable and have the ability to learn from experience.
Must be able to maintain proper professional boundaries with students.
Demonstrated ability to think clearly and to work productively with various individuals with diverse work styles and personalities.
Must possess superior judgment, sensitivity, and tact in handling confidential issues in working with faculty, students, and administrative staff all while maintaining professional and appropriate boundaries.
Must be able to receive and reflect on feedback that is provided.
Exceptional student-centeredness.
Relationship-building and collaboration skills.
Strong program and committee management skills
Process improvement and operational excellence skills.
Ability to demonstrate initiative and ownership.
Excellent written and verbal communication.
Adaptability and willingness to pitch in.
Project management.
Technology and systems fluency.
Professional judgment and discretion.

Nice To Haves

Bachelor's degree.
Master’s in Higher Education Administration strongly preferred.
Two or more years of program management experience strongly preferred.
Experience in student services or customer service strongly preferred.
Experience in an academic or medical center environment.
Experience with website/content management strongly preferred.
Employment in increasingly responsible positions which require handling sensitive and confidential information is desirable.

Responsibilities

Responsible for the coordination of many student events, which requires functioning as the liaison between PSOM and the faculty, students, staff, and students’ families. High profile events include, but are not limited to Orientation, White Coat Ceremony, Honor Society Inductions, Graduation Events and other student activities.
Provides support for (a) Pritzker’s Wellness Initiative, including serving as a liaison with University Student Wellness, (b) Pritzker’s student -run Free Clinics and community outreach activities, as well as (c) various other initiatives.
Provides administrative support to the faculty Dean of Students, Associate Dean of Students and Professional Development, and the Executive Director of Student Affairs.
Works with Student Programs team to monitor, oversee and coordinate all Student Affairs & Programs timelines, planning, and event delivery.
Maintains and updates Pritzker Website, Calendars, Student Listservs, and other online resources which provide information for students and Pritzker community.
Manages student reimbursements, ordering, vendor payments and other financial activities following University, BSD, and Pritzker guidance, using University systems such as Oracle, GEMS, and the suite of options through the Knowledge & Support Center.
Maintains organizational records and archives relevant information and program materials.
Receives a moderate level of guidance and direction.
Markets student activities programming throughout the year.
Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement.
Develops and implements straightforward programming.
Markets student activities programming throughout the year.
Develops and implements protocols for evaluating the effectiveness of programs.
Performs other related work as needed.